Executive Assistant

Job Title

Job Description Summary

Job Description

ABOUT CUSHMAN & WAKEFIELD:

Cushman & Wakefield is a leading global real estate services firm that delivers exceptional value for real estate occupiers and owners.

OUR PURPOSE:

We make an impact. Our work creates meaningful value for our clients, our business, our shareholders, our people, our communities and world.

OUR VALUES:

• We are inclusive. We value difference and a culture where everyone belongs.
• We are driven. Drive keeps us decisive and agile. 
• We succeed together. Individually, we’re good, but together, we’re great.
• We deliver insight. We believe in ideas and strive for innovation. 

Position Title

Executive Assistant

Reports to

Managing Director, New Zealand

Business Unit/Service Line

NZ Org IFM

Location

New Zealand

Date of last revision

April 2026

POSITION OVERVIEW

The purpose of the Executive Assistant role is to assist the Director and other senior members of the business in winning and delivering services to Cushman & Wakefield’s local and global clients.

The role is responsible for providing administrative and coordination support in a highly responsible, timely and confidential manner as well as provide support to other senior members of the team and be the point of contact to the wider business.

PRINCIPAL RESPONSIBILITIES

Providing administrative and coordination support

• Manage emails and diary of the Director to ensure all matters are attended and responses are provided in a timely manner
• Assist with all event management requirements and tasks - liaise with National Marketing team and Front of house team to action
• Adeptly handle incoming communications and respond to internal requests for information on a timely basis
• Book flight and hotel arrangements in a timely, cost-effective manner for interstate and international travel bookings for the Director. 
• Manage all administrative tasks including scheduling and arranging meetings, town halls, and video/teleconference calls
• Create meeting agendas and organise meeting material to be distributed and collated as necessary in a timely manner
• Assist in development of reports and presentations that are required on a weekly, monthly and quarterly basis
• Initiate and follow through changes to the Director’s direct reports employment status and support the onboarding of new members in the team
• Handle sensitive and confidential information with discretion
• Raise Purchase Orders and process expenses and invoices in a timely manner
• Communicate announcements and newsletters to the business
• Foster and maintain effective working relationships with key internal and external stakeholders
• Assist the Director in development of marketing materials and in terms of research, design, layout, graphics, editing, final printing and production
• Provide other administrative support to the team as required, e.g., preparation of marketing materials, advertising, information collation, preparation of contracts, database updates, filing etc.

General

• Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards
• Comply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisation
• Work safely and avoid placing yourself or anyone else’s health and safety at risk by your acts or omissions
• Comply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities
• Operate in a manner that will minimise any adverse environmental impacts associated with your activities
• Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients is available.

SCOPE OF WORK

Decision Making Authority

Freedom to select the methods or procedures to be used from among several established alternatives

FINANCIAL RESPONSIBILITY

N/A

PEOPLE LEADER RESPONSIBILITIES

None

Number of Direct Reports: None

Titles of Individuals: N/A

KEY SKILLS AND CAPABILITIES

• Ability to produce high quality work
• Ability to work independently and be proactive
• Strong attention to detail and accuracy
• Ability to work under pressure
• Excellent organisational skills with ability to multi-task and prioritize to meet deadlines
• Strong written and verbal communication required
• High level of computer proficiency (advanced Microsoft Office Suite including Word, PowerPoint, Excel)
• Professionally presented with exceptional interpersonal skills
• Diplomacy and discretion, ability to manage sensitive information
• Approachable - be point of contact for office managerial matters
• Excellent document presentation skills
• Ability to work, interact and communicate effectively with stakeholders at all levels

PROFESSIONAL EXPERIENCE

• Demonstrated experience in Executive Assistant role supporting senior leaders.  
• Tertiary qualification or equivalent in Media and Communications, Graphic design or a relevant field is highly desirable
• InDesign experience is desirable