Termius is redefining how engineers interact with remote systems. Millions of engineers and thousands of companies rely on Termius worldwide.While AI has transformed modern IDEs, a terminal stays the same inefficient technology since the 1970s. As a leading cross-platform SSH client, our mission is to boost productivity and foster collaboration by rebuilding the Terminal for the modern era.We are a SaaS company in growth mode. In 2019, Termius graduated from Y Combinator and closed a seed round with the renowned Silicon Valley investors on board. A few years later, we achieved profitability, and now we are growing the business with a team of 29 highly skilled and motivated individuals. We are seeking an Executive Assistant to assist with the company’s operating activities and support the CEO and Leadership Team.
About the role
This is a multi-faceted role in an IT start-up, with enough variability to keep things interesting. We're looking for someone who takes full ownership of their responsibilities, who thinks ahead, is comfortable acting on minimal information, and treats the CEO's time and priorities as their own to manage.
This role reports to the Head of Finance and Operations, with a dotted line to the CEO, and is an integral member of our 3-person Operations team.
Key Responsibilities:
Acting as a trusted partner to the CEO: developing a deep understanding of their working style, priorities, and communication preferences in order to act on their behalf with confidence.
Providing support to the Leadership Team, anticipating needs and managing priorities.
Manage calendars, travel, and communications with discretion and sound judgement.
Building genuine relationships across the team: be someone colleagues trust, collaborate with, and come to for help.
Managing general office operations including ordering supplies and maintaining relationships with regular vendors.
Supporting day-to-day office operations and help create a positive experience for our Auckland-based team.
Assisting with financial administration including credit card reconciliations.
Assist with onboarding and offboarding of employees, maintaining accurate records, assisting with immigration applications, and coordinating international travel arrangements.
Executive Support
Team & Office
Accounts Support
HR Support
Key Qualifications:
Experience in a fast-paced environment, whether as an Executive Assistant, Operations Coordinator, Office Manager, or a similar role.
Someone who is highly organised, detail-oriented, and comfortable managing multiple priorities at once.
Strong written and verbal communication skills, with the ability to build trusted relationships across the company.
Curiosity, adaptability, and confidence in tackling unfamiliar problems and figuring things out independently.
Good judgment, discretion, and the ability to handle confidential information professionally.
A practical problem-solver who enjoys helping others and making things run smoothly.
Experience with Xero, Asana, and Google Workspace is helpful but not required. An interest in technology, startups, or growing companies is a plus.
We’re looking for a proactive, self-driven person who takes ownership and follows through without needing close supervision.
Why Join Termius
We aim for full transparency in all our actions. The speed and quality of decision-making depends on it.
We share and ask for the candid feedback needed to become great.
Be part of a culture that values proactiveness, a fail-fast-learn-fast approach, and a strong sense of ownership.
What we offer:
A full-time position in our Takapuna-based office.
Competitive salary.
Opportunities for professional growth and development.
A creative and collaborative work environment.
Apple Hardware and modern equipment.
To apply, please send us the following:
Please send us a cover letter that
Introduces yourself and explains your motivations for joining Termius.
Outlines your relevant experience, whatever form that takes.
Describes a situation where you took on something outside your usual remit and made it work. What was it, and how did you approach it?
Describes a time you built a strong working relationship with someone you needed to earn trust with. How did you do it?
Skills Required
- 3+ years' experience as a personal assistant
- Experience in a tech environment
- Familiarity with Xero
- Familiarity with Asana
- Familiarity with Google Workspace (G Suite)
- Aptitude for learning new software
- Interest in IT
- Strong written and verbal communication skills
- Ability to maintain integrity and discretion with confidential information
- Excellent organizational and time management skills
- Ability to multitask and prioritize effectively
- Detail-oriented and problem-solving attitude
- Strong interpersonal skills and ability to work with diverse international teams
- Experience with basic accounting practices
- Experience working in a startup
What We Do
Termius is an SSH client that brings engineering teams, infrastructure information, and great UX together to get more work done. Millions of engineers around the world use Termius to connect to their remote servers, share connection information with their teams, be more efficient and save time. Termius Mission: to bring SSH client and terminal up to speed with other professional tools that engineers use every day Our vision is to boost productivity and foster the collaboration of engineers who keep systems up by innovating in design and technology.
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