Executive Assistant

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss’ Executive Assistant will enhance the effectiveness of the HR Operations and Talent Development teams by providing high-level administrative support with a strong focus on calendar management, scheduling coordination, and organizational support. This role plays a key part in ensuring priorities are well-managed and time is effectively allocated across both teams. Acting as a connector across the organization, the ideal candidate will help build and maintain strong internal and external relationships while supporting clear communication and alignment across stakeholders.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Provide high-level administrative and operational support to the HR Operations team and Senior Talent Development Director, ensuring smooth execution of day-to-day priorities and initiatives

• Own advanced calendar management for HR Operations leadership and Senior Talent Development Director, coordinating complex, cross-functional meetings (HR, Finance, Ops, vendors), proactively resolving conflicts, securing resources, and ensuring seamless execution

• Lead coordination of select workshops, working sessions, and leadership forums, including scheduling, logistics, attendee management, and real-time adjustments to ensure successful delivery

• Manage Corpay processing, including submission of invoices and expense reports for approval, ensuring accuracy, compliance, and timely processing

• Prepare and reconcile additional expense reports and invoices for the HR Operations team, maintaining accuracy and adherence to company guidelines

• Coordinate team activities and events, including internal and external meetings, offsites, vendor visits, team building events, and celebrations

• Support mail distribution and handling (FedEx, UPS, USPS), ensuring timely and accurate routing of correspondence and packages

• Serve as a responsive point of contact for the team, handling inquiries and routing requests with professionalism and urgency

• Provide high-autonomy executive support, independently executing ad hoc requests across calendar management, communications, and logistics in a fast-paced environment

• Partner cross-functionally with internal teams to ensure alignment, communication flow, and operational efficiency

• Support the preparation of presentations and materials, ensuring clarity, consistency, and executive-ready quality

• Assist with coordination of conferences and industry events, including logistics, materials preparation, and scheduling support

• Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

• Minimum of three years’ experience supporting an Executive

• Tech savvy; Proficient in PowerPoint, Office, and MS Excel, Teams, Zoom, etc.

• Bachelor's degree from a four-year college or university preferred

JOB TITLE: EXECUTIVE ASSISTANT

JOB LOCATION: FORT LAUDERDALE, FL 

CLASSIFICATION: FULL TIME – EXEMPT – SALARIED

REPORTS TO: VICE PRESIDENT, HR OPERATIONS

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.