The Role
The Executive Assistant will manage the executive's calendar, coordinate travel, handle communications, support projects, organize events, and provide administrative assistance, requiring strong organizational and communication skills.
Summary Generated by Built In
We’re seeking a highly organized, proactive, and detail-oriented Personal Executive Assistant to support a busy executive in the construction industry. This is an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse. If you're looking for a fast-paced, dynamic role where your organizational talents will be valued, we’d love to hear from you.
Key Responsibilities:
- Calendar & Travel Management: Oversee and coordinate a dynamic, fast-paced executive schedule, arrange appointments, and manage domestic and international travel logistics.
- Communication: Draft, proofread, and manage professional correspondence, emails, and presentations, ensuring clear and effective communication at all times.
- Project Support: Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress.
- Event Coordination: Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly.
- Administrative Support: Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties.
- Personal Assistance: Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs.
Requirements
Qualifications:
- 5+ years of experience as an executive assistant, preferably in the construction industry or a related field.
- Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design.
- Discretion and professionalism in handling confidential information.
- Ability to work flexible hours, including evenings or weekends, as needed.
- Strong problem-solving skills and the ability to work independently.
Benefits
What We Offer:
- A collaborative, fast-paced work environment.
- Opportunities for personal and professional growth.
- A chance to work alongside a dedicated team in the dynamic construction industry.
Skills Required
- 5+ years of experience as an executive assistant
- Exceptional organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Google Suite (Docs, Sheets, Calendar)
- Familiarity with Canva for presentation design
- Discretion and professionalism in handling confidential information
- Ability to work flexible hours as needed
- Strong problem-solving skills and the ability to work independently
Am I A Good Fit?
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The Company
What We Do
RemoteVA.PH is an Employment Agency that provides opportunities for Filipinos to secure permanent work-from-home jobs.
