Executive Assistant

Job Title: Virtual Executive Assistant

Location: Remote (Philippines, Central America/Latin America)

Working Hours: Central Time Zone

We are a growing CPA firm in Texas managing over 3,000 clients annually across various segments (individuals, SMBs, and other business types). We pride ourselves on delivering exceptional service while building a collaborative and efficient team culture.

As our firm continues to scale, we are looking for a highly organized and proactive Executive Assistant to support our leadership team and help create operational excellence across the organization.

We are seeking an experienced Executive Assistant to provide high-level administrative support to six partners across our accounting firm.

This is a true Executive Assistant role requiring strong organizational skills, excellent communication, attention to detail, and the ability to manage competing priorities across multiple executives. You will serve as a key coordination point for calendars, communications, meetings, and administrative workflows.

The ideal candidate is proactive, resourceful, tech-savvy, and thrives in a fast-paced professional services environment.

Firm-Wide

• Karbon

• AccountGroove

• Microsoft Office

• Google Workspace

• Claude

• Manage calendars for six partners

• Coordinate internal and external meetings

• Schedule client calls and appointments

• Manage inboxes and email communications

• Assist with task management and workflow tracking within Karbon

• Organize and maintain partner schedules and priorities

• Coordinate recurring meetings and firm events

• Prepare meeting agendas and follow-up action items

• Support document preparation and administrative projects

• Assist with travel arrangements when needed

• Monitor deadlines and ensure timely completion of administrative tasks

• Help improve administrative processes and workflows

• Minimum 3+ years of Executive Assistant experience

• Experience supporting multiple executives simultaneously

• Excellent written and verbal English communication skills

• Strong calendar and email management experience

• Exceptional organizational and time-management skills

• Ability to prioritize competing requests effectively

• Strong attention to detail

• Proficiency with Microsoft Office and Google Workspace

• Ability to work independently with minimal supervision

• Experience supporting partners, executives, or leadership teams in a professional services firm

• Experience working in accounting, legal, consulting, or financial services environments

• Familiarity with Karbon or other practice management software

• Experience supporting multiple stakeholders simultaneously

• Experience with AI productivity tools and workflow automation

• Experience working with U.S.-based businesses

• Professionalism and discretion

• Ownership mentality

• Strong communication skills

• Organization and prioritization

• Proactive problem-solving

• Adaptability and flexibility

• Relationship management

• Technology adoption mindset

Success in this role means helping six partners stay organized, responsive, and focused on client work by ensuring calendars, communications, scheduling, and administrative workflows operate seamlessly.