Executive Assistant

GENERAL DESCRIPTION OF POSITION

The Executive Assistant provides administrative services and handles confidential matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for confidential and time sensitive material.
2. Prepares routine and advanced correspondence including letters, memoranda, and reports.
3. May direct and lead the work of others.
4. Keeps corporation records and executes administration policies.
5. Keeps minutes for various committees.
6. Organize, Schedule and Plan meetings.
7. Directs preparation of records and notices of meetings.
8. Maintains calendar and scheduling.
9. Assists with preparation, documentation and coordination of bank-related activities.
10. Reviews and forward accounts payable for the Bank.
11. Type and design general correspondence, memos, tables, etc.
12. Create and develop visual presentations.
13. Completes required BSA/AML training and other compliance training as assigned. This duty is performed annually.
14. The ability to work in a constant state of alertness and in a safe manner.
15. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four year college degree, plus 4 years related experience and/or training, and 19 to 23 months related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to write reports, business correspondence, and policy/procedure manuals;  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.

CRITICAL THINKING SKILLS

Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

SOFTWARE SKILLS REQUIRED

Advanced: Word Processing/Typing

Intermediate: 10-Key, Spreadsheet

Basic: Accounting, Alphanumeric Data Entry, Contact Management

WORKING CONDITIONS

Periodically exposed to such elements as noise, intermittent standing, walking, occasionally pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which are not as varied as those positions with high-level diversity and decision-making.

While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; occasionally required to stand, walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

ADDITIONAL INFORMATION

- Familiarity with a variety of the field's concepts, practices, and procedures
- Familiarity with bank policies and administrative procedures
- Excellent oral and written communication skills to facilitate dealing with staff, other officers, directors and regulators, customers and executive/professionals in other businesses and community organizations
- Good organizational skills
- Proficient in personal computers, spreadsheets, PowerPoint facilitator, Excel and Word
- Must be able to work with little or no supervision
- Knowledge of general office equipment
- Ability to sit for long periods

Qualifications Education Preferred Bachelors or better. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.