Role Overview
We are looking for a capable and detail-oriented Executive Assistant to support a senior stakeholder by delivering high-quality administrative and operational support. This role is ideal for someone with hands-on experience supporting leadership, who is looking to further develop their executive support, coordination, and stakeholder management skills in a fast-paced environment.
The successful candidate will be proactive, organized, and reliable, with the ability to manage day-to-day executive needs while continuously building confidence and expertise to operate more independently.
Key Responsibilities
Executive & Administrative Support
- Manage and maintain calendars, scheduling meetings across multiple time zones with accuracy and efficiency
- Coordinate logistics for meetings, including agendas, materials, and follow-ups
- Support travel arrangements, expense reporting, and other administrative requirements
Coordination & Operations Support
- Assist in tracking deliverables, deadlines, and action items to ensure timely execution
- Support preparation of reports, presentations, and meeting materials
- Help maintain organized systems and processes for executive workflows
Stakeholder Communication
- Serve as a liaison between the executive and internal teams for scheduling and coordination needs
- Draft and manage professional communications with guidance when needed
- Build working relationships across teams to ensure smooth coordination
Execution & Problem-Solving
- Proactively identify scheduling conflicts and offer solutions
- Take ownership of assigned tasks and follow through with minimal supervision
- Apply practical thinking to resolve day-to-day challenges effectively
Confidentiality & Professionalism
- Handle sensitive information with discretion
- Maintain professionalism when interacting with stakeholders at all levels
Required Qualifications
- Bachelor's degree or equivalent experience
- ~3-6 years of experience in an administrative or executive assistant role
- Experience supporting managers or senior leaders in a corporate environment
- Strong organizational and time management skills
Preferred Qualifications
- Exposure to supporting senior stakeholders (Director level exposure is a plus but not required)
- Experience in multinational or fast-paced environments
- Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)
Key Competencies
- Organization & Attention to Detail: Able to manage multiple tasks with accuracy
- Proactiveness: Anticipates needs and takes initiative within scope
- Communication Skills: Clear and professional written and verbal communication
- Dependability: Consistently delivers quality work on time
- Learning Agility: Open to feedback and able to grow into more complex responsibilities
- Professional Presence: Builds credibility with stakeholders over time
Work Requirements
- Willing to work onsite or hybrid arrangement
- Must be flexible to work US time zone hours
- Available to support occasional urgent requests
Skills Required
- Bachelor's degree or equivalent experience
- 3-6 years of experience in an administrative or executive assistant role
- Experience supporting managers or senior leaders in a corporate environment
- Strong organizational and time management skills
Optum Compensation & Benefits Highlights
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Healthcare Strength — Health coverage offers multiple plan types with employer HSA contributions, in‑network preventive care at 100%, and included 24/7 virtual visits, alongside dental and vision options. This breadth allows predictable copay choices or tax‑advantaged HSA designs to fit different usage needs.
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Retirement Support — Retirement programs include a 401(k) with employer match eligibility and full vesting over time plus an Employee Stock Purchase Plan at a discount. Together these elements support long‑term savings and ownership.
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Parental & Family Support — Family supports include six weeks paid parental leave, paid caregiver leave, adoption assistance, and subsidized Bright Horizons back‑up care. Emotional well‑being resources like a premium Calm subscription and a 24/7 EAP complement these supports.
Optum Insights
What We Do
Optum, part of the UnitedHealth Group family of businesses, is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together. At Optum, we support your well-being with an understanding team, extensive benefits and rewarding opportunities. By joining us, you’ll have the resources to drive system transformation while we help you take care of your future. We recognize the power of connection to drive change, improve efficiency and make a difference in health care. Join a team where your skills and ideas can make an impact and where collaboration is key to creating technology that produces healthier outcomes.
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Optum Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Optum has three workplace models that balance the needs of the business and the responsibilities of each role. These models, core on‑site (5 days/week), hybrid (4 days/week) and telecommute or fully remote, vary by country, role and location.
