JOB OVERVIEW
We are seeking a highly experienced,
proactive, and discreet Senior Executive Assistant to provide comprehensive,
high-level support to the CEO of a dynamic group of companies. As the right
hand to the CEO, you will manage complex, competing priorities across multiple
business entities. This role requires exceptional organizational skills,
lightning-fast, accurate computer/typing skills, and the ability to coordinate
at the C-suite and management levels across the group.
Key Responsibilities
1. Strategic Scheduling & Calendar
Management (Gatekeeping)
Manage a heavily packed, complex calendar for the CEO, anticipating conflicts
and proactively resolving them.
Act as the primary "gatekeeper," prioritizing meeting requests and
protecting the CEO’s time.
Coordinate multi-company board meetings, executive team meetings, and strategic
off-sites.
2. Communication & Stakeholder
Coordination
Act as the main point of contact
between the CEO, senior management teams across the group, board members, and
external partners.
Draft, edit, and send high-level correspondence, emails, and reports on behalf
of the CEO.
Record, transcribe, and distribute minutes for critical meetings with high
accuracy.
3. Project Coordination &
Execution
Drive special projects and
initiatives, ensuring they are completed on time and within scope.
Follow up on action items delegated by the CEO to management teams, ensuring
accountability.
Prepare briefing packs, presentations (PowerPoint), and background research for
meetings.
Handle complex, international, and domestic travel arrangements and itineraries.
Process expense reports, invoices, and manage corporate credit cards.
Maintain organized digital and physical filing systems.
Requirements
Required Qualifications & Skills
Education:
Bachelor’s degree preferred.
Technical
Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel,
PowerPoint, Outlook).
Typing
Speed: Exceptionally fast and accurate typing skills (60+ WPM) for rapid
minute-taking and document preparation.
Management
Skills: Proven experience managing and coordinating people at the management
level.
Key Competencies
Discretion & Confidentiality:Absolute integrity in handling highly sensitive, confidential business and
personal information.
Proactivity & Initiative: Ability
to anticipate needs before they arise and act without needing constant
direction.
Composure Under Pressure: Calm,
professional demeanor when handling urgent, high-stakes tasks or tight
deadlines.
Resourcefulness: Excellent
problem-solving abilities to resolve issues independently.
Flexibility: Willingness to work
flexible hours, as required by the CEO's schedule.
Skills Required
- Minimum 5-10 years of experience as an Executive Assistant supporting a CEO or C-level executive
- Bachelor's degree preferred
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptionally fast and accurate typing skills (60+ WPM)
- Proven experience managing and coordinating people at the management level
What We Do
OML Africa is an international Human Resource management consultancy based in Ghana, specializing in delivering tailored HR solutions such as HR advisory, outsourcing, talent acquisition, and organizational development to help businesses optimize their workforce.
