We are seeking a dynamic and tech-savvy Executive Assistant to provide high-level support to our executive team. The ideal candidate is proactive, detail-oriented, and skilled in leveraging tools like Power BI, Excel, and Word to deliver actionable insights and ensure seamless executive operations. With strong leadership and organizational abilities, this individual will play a pivotal role in managing priorities, coordinating schedules, and driving efficiencies.
Administrative Support
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare, review, and edit documents, reports, and presentations using Excel, PowerPoint, and Word.
- Handle confidential information with discretion and professionalism.
- Utilize Power BI to create, maintain, and present dashboards and data insights for informed decision-making.
- Generate and analyze Excel reports, ensuring data accuracy and actionable recommendations.
- Act as the point of contact between executives and internal/external stakeholders.
- Draft and respond to emails, memos, and other correspondence on behalf of the executive team.
- Coordinate cross-functional team meetings and follow up on deliverables.
- Oversee and manage special projects, ensuring timely delivery and alignment with organizational goals.
- Develop and implement processes to improve operational efficiency within the executive office.
- Anticipate the needs of the executive team and address them proactively.
- Take the initiative to solve problems, streamline workflows, and suggest improvements.
RequirementsTechnical Skills
- Proficiency in Power BI, Microsoft Excel (advanced level), Word, and PowerPoint.
- Familiarity with modern collaboration tools (e.g., Teams, Zoom, Slack).
- Tech-savvy with the ability to quickly learn new software and tools.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Leadership ability to coordinate teams and drive results.
- Highly proactive, resourceful, and adaptable in a fast-paced environment.
- Bachelor’s degree in Business Administration, Management, or a related field.
- 2–5 years of experience in an executive assistant or similar role.
- Experience in data analysis or working with dashboards is a strong advantage.
- A collaborative and innovative work environment.
- Opportunities for professional growth and development.
- Competitive salary and benefits.
Skills Required
- Proficiency in Power BI, Microsoft Excel, Word, and PowerPoint.
- Bachelor's degree in Business Administration or related field.
- 2-5 years of experience in an executive assistant role.
- Experience in data analysis or working with dashboards.
What We Do
Koolboks specializes in innovative solar-powered refrigeration solutions, providing affordable and sustainable cooling technology to communities, aiming to improve food and medicine preservation, especially in off-grid areas.
