This is a remote position.
We are looking for a highly organized and resourceful individual to provide comprehensive administrative support to our leadership team. The role involves managing calendars, scheduling meetings, handling correspondence, preparing reports, and assisting with a variety of tasks such as marketing, CRM management, content creation, and basic accounting. The ideal candidate will be proactive, detail-oriented, and capable of handling diverse administrative and operational duties.
Key Responsibilities:
• CEO Support: Manage the CEO’s calendar, communications, and priorities, ensuring time is optimized for strategic focus.
• Project Assistance: Collaborate with the CEO on company-led projects by carrying out research, preparing briefs, and executing tasks as directed.
• Research & Preparation: Conduct detailed research on specified topics, summarize findings, and deliver actionable insights or well-prepared briefs.
• Task Management: Anticipate needs, organize priorities, and ensure deadlines are met with precision.
• Process Optimization: Identify opportunities to create efficiencies, streamline workflows, and optimize the CEO’s daily activities.
• Personal Assistance: Handle personal matters for the CEO, such as researching and planning weekend events, coordinating logistics, or managing household-related tasks.
• Team Collaboration: Interface with other team members and, on occasion, the CEO’s spouse to ensure smooth coordination on overlapping tasks.
• Software Tools: Use tools such as ChatGPT, ClickUp, Slack, Zoom, Notion, Google Suite (Calendar, Gmail, Drive, Docs, Sheets, Slides), and Go High Level to manage tasks effectively.
• Execution Excellence: Follow through on assignments with high attention to detail and quality, ensuring that projects are delivered to a high standard.
Requirements
- At least 2 years experience as an executive assistant, project manager, or in operations, demonstrating an ability to support leadership effectively.
- Strong background in research, planning, and managing projects from direction to completion.
- Experience in managing calendars, email, and documents remotely.
- Familiarity with tools like ClickUp, Slack, Zoom, Notion, Google Suite, and CRM platforms.
- Exceptional organization and time management.
- Strong written and verbal communication in English.
- Ability to handle multiple priorities and tasks with precision and efficiency.
- Proactive problem-solving and decision-making.Self-motivated, tech-savvy, and able to anticipate needs
Benefits
- Health and Wellness: Comprehensive HMO coverage for you and your dependents.
- Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
- Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
- Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
- Government Benefits: Full support for required government benefits.
- 13th Month Salary: A festive bonus to celebrate the year’s hard work.
- Overtime Pay: Compensation for your extra effort and time.
- Night Differential: Additional pay for working late hours or shifts.
- Incentives: Performance-based incentives to reward your contributions and achievements
Skills Required
- At least 2 years experience as an executive assistant, project manager, or in operations
- Strong background in research, planning, and managing projects from direction to completion
- Experience in managing calendars, email, and documents remotely
- Familiarity with tools like ClickUp, Slack, Zoom, Notion, Google Suite, and CRM platforms
- Exceptional organization and time management
- Strong written and verbal communication in English
- Ability to handle multiple priorities and tasks with precision and efficiency
- Proactive problem-solving and decision-making
What We Do
Outsource Access is a business process outsourcing (BPO) and virtual assistant firm that connects businesses with fully managed, trained, and affordable staff from the Philippines. They offer a wide range of services including digital marketing, HR, customer service, and accounting to help businesses scale and improve profitability.
