The Role
The Executive Assistant will manage daily operations, coordinate projects, handle financial admin, maintain CRM records, and manage supplier relations while supporting team presentations.
Summary Generated by Built In
Responsibilities
Requirements
Work Arrangement
- We’re looking for a highly organized, proactive EA to keep our daily operations running smoothly. This role is perfect for someone who is tech-savvy, detail-oriented, and thrives on staying two steps ahead.
- Key Responsibilities
- Project Coordination: Follow up with internal staff to ensure deadlines are met and projects stay on track.
- Financial Admin: Apply and reconcile payments against invoices with high accuracy.
- Systems Management: Maintain clean records across our CRM (Pipedrive) and other internal systems.
- Supplier Relations: Act as the main point of contact for suppliers via email.
- General Admin: Manage Outlook, handle logistics, and use Excel to create tracking reports.
- Presentations: Supporting the team with basic slide deck creation and visual layouts via PowerPoint or Canva.
Requirements
- What We’re Looking For
- Experience: At least 3 years in a mid-level Admin or EA role.
- Tech Stack: Proficient in Outlook, Teams, and Excel (specifically for reporting).
- CRM Skills: Previous experience with Pipedrive (or similar) is a major plus.
- Reliability: A calm, solutions-focused approach to a fast-paced environment.
- Initiative: Someone who doesn’t wait for instructions but sees what needs to be done and handles it.
Work Arrangement
- Work Setup: Flexible Work Arrangement
- Work Hours: Monday to Friday, 6:00 am PHT start time, should complete 5-6 hours work, inclusive of one (1) hour lunch break per working day
Skills Required
- At least 3 years in a mid-level Admin or EA role
- Proficient in Outlook, Teams, and Excel
- Previous experience with Pipedrive or similar
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The Company
What We Do
Deployed is a non-traditional BPO company that provides offshore staffing solutions and remote staffing services, helping businesses leverage a wider talent pool by bridging cultural and communication barriers.
