Executive Assistant

Executive Assistant

Maersk is a global leader in integrated logistics and has been industry pioneer for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organization reflect and understand the customers we exist to serve. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.

We are currently looking for “Executive Assistant” to provide seamless support to our Area Managing Director, East Mediterranean (Area MD, EME). Based at our Istanbul, Türkiye Headquarter, you will be accountable for a wide range of administrative tasks including general office administration & secretarial support roles, calendar management, travel arrangements. Expense reporting, preparing material and presentations for senior audience and executive stakeholders, assisting events such as townhalls and company events/social activities are also part of the duties.

Key responsibilities:

• Provide proactive secretarial/administrative support on a day-to-day basis
• Handle calendar management; own and proactively keep the calendar updated incl. meeting schedules, materials, presentations and ensure meeting follow-up (deadlines are met, and events are planned well in advance, agendas ready, and actions logged)
• Organization and/or event management of town halls, offsite meetings, conferences, meetings, workshops and social gatherings. Act as the focal point for all levels of participants and exhibit constant care
• Play key role in high-level visitor trips, ensure a strong presence and active participation
• Take care of the travel management (including visa and bookings)
• Support approval process for invoices and other administrative processes (ie: absence, payments etc.)
• Act as bridge between leader, team and stakeholders within matrix environment
• Support and ensure on and offboarding, engagement of Leadership team
• Collaborate with other Leader Assistants; manage coordination at Area/Region level on behalf of Area MD when required
• Build internal network within EA community to stay up to date on internal policies and procedures
• Take part and show leadership at different assignments and projects, prepare communication, share materials and coordinate different activities
• Resolve day-to-day practical queries including IT Service Desk and HR coordination
• Make sure office supplies are available
• Ensure a trustworthy relationship with the Area MD, Leadership Team, and other stakeholders in the organization
• Preserve a keen awareness of business operations, objectives and align tasks accordingly
• Maintain strict confidentiality and protect sensitive information
• Manage relationship with all levels of the organization diligently
• Adhere to and strictly follow compliance policies. Be a role model and representator of Maersk behaviors and values

We are looking for:

• University degree with appr. 8 years of experience in assisting leaders in a multinational and matrix organization
• Highly organized, detail-oriented and service-minded professional capable of managing shifting priorities and multiple demands in a fast-paced environment
• Ability to handle stressful situations, finding solutions to different challenges
• Deep understanding and familiarity with compliance policies (ie: gift policies, ethical conduct and other regulations)
• High spirited, persistent and takes pride that all tasks are delivered and at high quality
• Exceptional communication, presentation, and relationship-building abilities, with a focus on confidentiality
• Interest in company’s industry and business operations, capability to prioritize tasks appropriately
• Tech savvy with both MS Office (Excel, PowerPoint and Outlook) and conference room equipment
• Advanced verbal and written communication skills in English and Turkish

We offer

This is an exciting career opportunity in an international, challenging business setting known for diversity and high paced environment. You will get to focus on creating valuable relations with current and new customers and work with highly professional teams in an environment where you will be valued, recognized and well rewarded. You will work with amazing and diverse colleagues with a deep sense of commitment to live Our Values and together, go all the way for our customers, society and for each other.

The personal data provided to our company within the scope of job applications will be processed by Maersk Denizcilik Anonim Şirketi (“Maersk Denizcilik”) for the purpose of conducting the application process for candidates. As part of the A.P. Moller-Maersk A/S (APMM) group, we use a global web-based application with servers located abroad to collect and evaluate job applications by our international recruitment teams. To ensure the protection of your personal data in the context of cross-border transfers, we implement the Standard Contractual Clauses issued by the Turkish Personal Data Protection Board and submit the required filings to the Authority. For detailed information regarding our data processing activities, as well as your rights and the relevant privacy notice, you may refer to our Global Data Privacy Statement for Recruiting at https://www.maersk.com/careers/recruitment-process/privacy-statement. Under Article 11 of the Law, you can submit your requests regarding your rights to us via [email protected]. For the protection of your personal data, we kindly request that you do not include any special categories of personal data or any personal data unrelated to the evaluation of your job application.

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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