Executive Assistant

You desire impactful work.
 

You’re RGA ready

RGA is a purpose-driven organization working to solve today’s challenges through innovation and collaboration. A Fortune 200 Company and listed among its World’s Most Admired Companies, we’re the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all.

A Brief Overview
Serves as a strategic partner to senior leadership by providing high-level executive support and ensuring effective coordination across local teams, corporate headquarters, and external stakeholders. Drives initiatives that enhance operational efficiency, supports business priorities, and facilitates cross-functional alignment. Actively engages with the business to anticipate needs, contribute to strategic decision-making, and strengthen collaboration across key functions. Additionally, provides oversight of essential office operations and resources to maintain a business-ready office environment.
What you will do

• Provide high-level executive support to senior leadership, including preparing complex reports, presentations, and business documentation.

• Manage executive calendars, travel arrangements, and expense reporting for leadership.

• Facilitate governance activities by organizing leadership meetings, preparing agendas, and tracking action items.

• Engage with business leaders to anticipate needs, enable decision-making, and support strategic initiatives.

• Coordinate communication and alignment between local teams, corporate headquarters, and external stakeholders.

• Ensure the office remains a professional, business-ready venue that supports operational requirements and executive activities.

• Oversee essential office resources and vendor relationships, ensuring functionality and compliance.

• Manage office-related budgets and financial processes, including invoice handling and expense monitoring. Be a principal responsible to manage the LatAm expenses budgets.

• Participate in business continuity planning to minimize operational disruptions.

• Lead or assist in special projects and high-profile events, ensuring flawless execution and alignment with corporate standards.

Qualifications

• Bachelor’s Degree in Arts/Sciences (BA/BS) Business Administration, Management, or a related field required

• 5+ Years of experience in Executive Assistance, Project Management, or Office Administration required

• Experience managing office supplies, equipment maintenance, and vendor relationships required

• Ability to manage multiple priorities, deadlines, and tasks with precision and efficiency. required

• Excellent communication and stakeholder management abilities in English and Spanish. Advanced English. required

• Proactive approach to identifying issues and anticipate needs and implementing practical solutions. required

• Handles sensitive information with discretion and professionalism. required

• Build strong relationships with internal teams, executives, and external partners. required

• Capable of leading office-related projects and collaborating across departments. required

• High level of discretion, professionalism, and problem-solving capability. required

• Professional and client focused. Team player. required

• Advanced proficiency in MS Office Suite and collaboration tools (Teams, SharePoint, etc.). required

• Expertise in scheduling complex calendars and coordinating travel logistics. required

• Financial acumen for budget tracking and expense management reporting systems. required

• Understanding of BCP processes and ability to support emergency planning. required

#LI-OJ1

What you can expect from RGA:

• Gain valuable knowledge from and experience with diverse, caring colleagues around the world.

• Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought.

• Join the bright and creative minds of RGA, and experience vast, endless career potential.

We’re excited to get to know you and connect your unique skills with our global opportunities. To create a modern and seamless experience, we use artificial intelligence (AI) in parts of our preliminary screening process. This technology helps us personalize job recommendations, automate interview scheduling, evaluate candidates based solely on experience—without considering name, gender, or other personal details—and provide real-time answers through our chatbot. AI is used only during early screening and never makes hiring decisions. Your RGA recruiter will work closely with you every step of the way to ensure the process feels personal, thoughtful, and focused on you.