Executive Assistant

About MealSuite

MealSuite builds end-to-end foodservice technology for healthcare and senior living organizations. Our mission is to help care teams deliver better dining experiences with less effort. We’re a fast-growing team working on meaningful problems that directly impact patient and resident care.

About the Role

MealSuite is seeking an experienced Executive Assistant to support our Executive Leadership Team. Reporting to our Chief of Staff, Executive Operations, this role operates as a trusted partner, ensuring the executive’s day-to-day activities run seamlessly. Due to the nature of this role this role will require 4 days in the office with 1 remote day.

The Executive Assistant will play a critical role in managing priorities, coordinating engagements, and enabling efficiency across both professional and personal commitments. You will serve as a strategic partner to senior leaders, owning complex scheduling, communications, and logistics while balancing competing priorities in a fast-paced environment. Success in this position requires strong judgment, attention to detail, and the ability to anticipate needs in a constantly evolving environment.

What You’ll Do

• Own and manage high-volume, complex calendars for 3–4 ELT members (C-level and/or VP), making strategic trade-offs to balance priorities, focus time, and stakeholder needs.
• Act as a trusted gatekeeper and partner to executives by prioritizing engagements and challenging low-value meetings.
• Coordinate domestic and international travel, including detailed itineraries and proactive contingency planning.
• Serve as a primary point of contact by managing communications and correspondence on behalf of executives with professionalism and discretion.
• Lead end-to-end execution of internal meetings and events (e.g., all-hands, leadership sessions), including logistics, timelines, and stakeholder alignment.
• Support external engagements, customer visits, and executive-level functions through planning and coordination.
• Handle logistics related to personal matters, appointments, and household coordination with a high degree of confidentiality.
• Provide vacation or temporary coverage for Office Administration support as needed.
• Maintain strict confidentiality when handling sensitive executive and business information.

What You Bring

• 7+ years of experience supporting a CEO or Executive Leadership Team member.
• Proven ability to manage complex scheduling, travel coordination, and event logistics.
• Experience supporting senior leadership in a fast-paced, high-performance environment.
• Exceptional organizational skills with the ability to manage competing priorities effectively.
• Strong written and verbal communication skills with a polished, professional approach.
• Demonstrated ability to coordinate across teams and drive progress without owning subject matter expertise.
• High level of discretion and sound judgment when handling confidential information.
• Proactive mindset with the ability to anticipate needs and solve problems independently.
• Strong collaboration skills.
• Experience with Salesforce is considered an asset.

Why You’ll Love Working Here  

• Comprehensive health benefits, including medical, dental, vision, life, disability, and paid parental leave starting day one, and an Unlimited PTO plan.
• RRSP program and ESOP.
• Collaborative and high-performing team environment.
• Mission-driven work that supports care teams and improves resident and patient outcomes.

Compensation

$80,000 – $90,000 CAD

Additional Information

We want to ensure that every qualified individual has an equal opportunity to work with us. If you require accommodation during our application process, please contact us at [email protected].

MealSuite uses AI-assisted tools during parts of the hiring process, including screening and workflow automation. All final hiring decisions are made by people.