Executive Assistant

As Executive Assistant to the Chairman, you will play a pivotal role in supporting one of the most senior leaders in the business. You will provide seamless, proactive, and highly confidential executive support, ensuring the Chairman’s time is optimised and priorities are executed with precision.

This is a fast-paced, high-profile role that requires exceptional organisational skills, sound judgement, and the ability to operate with discretion at all times.

Strategic Diary & Schedule Management (35%)

• Own and deliver complex, ever-changing diary management for the Chairman, using sound judgement to prioritise and manage competing demands

• Anticipate needs, plan ahead, and ensure time is aligned to key business priorities

• Coordinate high-level internal and external meetings, including Board-level engagements

• Ensure all meetings are prepared for in advance, with clear agendas, briefing documents, and logistics handled seamlessly

Stakeholder & Relationship Management (25%)

• Act as a key point of contact for senior stakeholders, both internally and externally

• Build strong relationships across the business, including Executive Committee members, Board directors, and external partners

• Screen communications, ensuring the Chairman’s time is protected while maintaining responsiveness

• Handle sensitive matters with diplomacy, professionalism, and absolute confidentiality

Operational & Administrative Excellence (25%)

• Manage all travel arrangements (often complex and international), including itineraries and contingencies

• Oversee expense management and administrative processes with accuracy and efficiency

• Prepare high-quality documents, presentations, and reports for internal and external use

• Ensure smooth day-to-day operations, anticipating issues before they arise

Project & Event Coordination (15%)

• Support the delivery of key business initiatives, events, and projects led by the Chairman

• Coordinate logistics for high-profile events, meetings, and engagements

• Track actions and follow-ups to ensure delivery against deadlines

• Think Big: You’ll work at the heart of Global, supporting a key figure in shaping the company’s direction and success.

• Own It: You’ll have real responsibility and autonomy, trusted to manage priorities and make decisions.

• Keep it Simple: You’ll bring structure, clarity, and calm to a fast-moving and high-pressure environment.

• Better Together: You’ll collaborate with senior leaders and a strong EA/PA network across the business.

• Built a strong, trusted relationship with the Chairman

• Gained a deep understanding of business priorities and how to support them effectively

• Established credibility with senior stakeholders across the organisation

• Implemented efficient ways of working that enhance productivity and decision-making

• Become a reliable gatekeeper and problem-solver, ensuring smooth day-to-day operations

• Exceptional Organisation: Expert-level diary management, prioritisation, and attention to detail in a fast-paced environment

• Stakeholder Management: Confidence working with senior leaders and high-profile external stakeholders, with the ability to influence and manage expectations

• Communication: Outstanding written and verbal communication skills, with the ability to produce high-quality materials quickly

• Judgement & Discretion: Ability to handle highly sensitive information with integrity and confidentiality at all times

• Proactivity & Problem Solving: Anticipates needs, thinks ahead, and resolves challenges with minimal direction

• Administration & Systems: Advanced knowledge of Microsoft or Apple suite, with the ability to quickly adopt new systems and tools

• Resilience & Agility: Comfortable working under pressure, adapting quickly, and managing ambiguity