Executive Assistant, Digital Consumer Engagement

Job Description

Are you a proactive, positive, playful and professional Executive Assistant? Do you excel at anticipating needs and ensuring a high-performing leader stays focused on what truly matters? 

If you thrive on bringing structure, managing complex schedules across time zones, and making things happen behind the scenes — this is your moment!

Core Responsibilities

• Manage the complex calendar of the Senior Vice President (SVP), coordinating multiple priorities, meetings, and events to ensure efficient time management and seamless scheduling.

• Oversee complete travel logistics, covering flights, accommodations, visas, and transportation while ensuring policy compliance. Optimise trip agendas by scheduling meetings, dinners, and engagements with key stakeholders.

• Proactively manage SVP's email, prioritising urgent messages and handling requests. Highlight deadlines and schedule tasks, ensuring time for key follow-ups.

• Manage the onboarding process for new colleagues, ensuring a seamless integration into the team.

• Support the management and coordination of external commitments and partnerships, including leadership roles and collaborations with various organisations and initiatives.

• Process expenses and raise purchase orders promptly, ensuring compliance with company policies and accurate documentation.

• Organise logistics and coordinate meetings, including annual, bi-annual, and monthly events. Handle agenda planning, pre-read preparation, and related practicalities.

Play your part in our team succeeding

We are looking for an experienced Executive Assistant to join us to support our Senior Vice President of Digital Consumer Engagement. You must have a proven track record of providing awesome and uncompromising support to a leader covering a wide variety of tasks as needed. This position is the lynchpin of the DCE Leadership team being the centre point for communications, information, meeting organisation and liaising with other internal and external stakeholders.

Do you have what is takes

• Experience from a comparable administrative role for senior leaders, preferably in a large global organisation

• The ability to multitask, prioritise and be organised in your day-to-day work

• Comfortable working with multiple, semi-defined and changing working tasks in an environment where priorities may change by the hour

• Demonstrate exceptional communication and relationship-building skills, with proactive collaboration that leaves a lasting impression

• The ability to handle and maintain high-level of confidentiality

• Proficiency in MS Office suites and office 365 collaborative tools

• A personal interest for communication, creative engagement work and the digital creative community would be appreciated

• A drive to challenge the status quo, embracing an 'only the best is good enough' mindset

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

What’s in it for you?

Here is what you can expect:

Family Care Leave - We offer enhanced paid leave options for those important times.

Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.

Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.

Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO® team today.