Executive Assistant

At Rite-Hite, your work makes an impact. As the global leader in loading dock and door equipment, we design and deliver solutions that keep our customers safe, secure, and productive. Here, you’ll find innovation, stability, and the chance to grow your career as part of a team that’s always looking ahead. 

PURPOSE and SCOPE

The Executive Assistant will provide high-level administrative support to 3 of our senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with professionalism and discretion. The ideal candidate will be proactive, resourceful, and capable of handling sensitive information with confidentiality.

ESSENTIAL DUTIES and RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Executive Support: Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, expense reports, and small projects as needed.

• Calendar Management: Schedule meetings, proactively handle conflicts, prioritize meeting requests.
• Meeting Coordination: Plan on and off-site meetings, scout locations, execute logistics
• Travel Arrangements: Secure travel needs with travel department, transfer details into calendar
• Expense Reports: Ensure expense reports are completely fully with appropriate documentation and in a timely manner

• Communication: Serve as the primary liaison between executives and internal/external stakeholders. Handle high-level correspondence, draft and edit reports, and manage complex communication with professionalism and clarity.
• Continuous Improvement: Develop and implement best practices and procedures for the administrative team to enhance efficiency.
• Problem Solving: Proactively identify potential issues and provide solutions to improve processes and workflow. Address and resolve conflicts or challenges within the administrative team.
• Front Desk & Phone Coverage: Serve as back up support for the Front Desk or fielding/re-directing phone calls.

EDUCATION and EXPERIENCE

• Proven experience as an Executive Assistant or in a similar role, with a strong background in supporting senior executives.
• Associate’s or Bachelor’s degree in Business Administration, Management, or a related field preferred.

KNOWLEDGE and SKILL REQUIREMENTS

The ideal candidate will demonstrate:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain a high level of discretion and confidentiality regarding sensitive information.
• Strong problem-solving skills and attention to detail.
• Proactive, resourceful, and adaptable with a positive attitude.
• Work autonomously and confidence to take-action

What We Offer

At Rite-Hite, we take care of our people – because when you’re supported, you can do your best work. Our benefits are designed to support your health, your future and your life outside of work:

• Health & Well-being: Comprehensive medical, dental, and vision coverage, plus life and disability insurance. A robust well-being program with an opportunity to receive an extra day off and more.

• Financial Security: A strong retirement savings program with 401(k), company match, and profit sharing.

• Time for You: Paid holidays, vacation time, and personal/sick days each year.

Join us and build a career where you’re supported – at work and beyond.

Rite-Hite is proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law. In accordance with VEVRAA, we are committed to providing equal employment opportunities for protected veterans. We are also committed to maintaining a drug-free workplace for the safety of our employees and customers.