Executive Assistant

With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility℠.

To provide comprehensive administrative and strategic support to the executive, enabling the executive to focus on high-impact leadership responsibilities. The Executive Assistant will operate with a high degree of autonomy, professionalism, and discretion, and will be adept at managing complex priorities, leveraging digital tools such as Microsoft Copilot to enhance productivity and decision-making.

Skills / Competencies

Advanced Microsoft Office and digital collaboration tools (Teams, SharePoint, Copilot)
Strong analytical and problem-solving skills
Excellent written and verbal communication
High emotional intelligence and discretion
Ability to manage multiple priorities under pressure
Strong relationship-building and stakeholder management skills

Qualifications

A-Levels / Higher Education

Experience

Proven experience supporting C-suite or senior executives Experience in a fast-paced, high-stakes environment Familiarity with the London Insurance market is desirable, but not essential

Key Responsibilities

Executive-Level Diary Management and Organisation
Manage complex calendars, including high-level internal and external engagements
Monitor and triage executive inboxes, flagging strategic priorities
Coordinate national and international travel, including itineraries and logistics
Maintain executive files and ensure information is readily accessible
Maintain and update a high-level stakeholder contact database
Draft and edit correspondence, reports, and presentations with minimal oversight
Strategic Support and Digital Productivity
Draft communications, reports, and presentations
Summarise meetings and documents
Automate routine tasks and streamline workflows
Conduct research and prepare briefing materials for strategic meetings
Support the executive in tracking key business metrics and initiatives
Anticipate executive needs and proactively manage priorities
Meeting Administration and Governance Support
Coordinate and prepare for Board and Committee meetings, including agendas and materials
Take high-quality minutes and track follow-up actions
Manage reporting timelines and ensure timely submission of deliverables
Provide formatting and editorial support for high-visibility documents
Stakeholder Engagement and Relationship Management
Liaise confidently with senior internal and external stakeholders
Manage *Tier 1 entertainment and hospitality arrangements
Coordinate internal meetings, offsites, and executive-level events
Act as Key point of contact for the executive’s office and department
Operational and Financial Administration
Administer expenses and corporate card reconciliations (Concur)
Manage vendor relationships and payment processes
Support departmental budget tracking and reporting

Do you like solving complex business problems, working with talented colleagues and have an innovative mindset? Arch may be a great fit for you. If this job isn’t the right fit but you’re interested in working for Arch, create a job alert! Simply create an account and opt in to receive emails when we have job openings that meet your criteria. Join our talent community to share your preferences directly with Arch’s Talent Acquisition team.