Executive Assistant

Primary DetailsTime Type: Full time

Worker Type: Employee

Title: Executive Assistant

The Opportunity: This role will enhance senior executive’s effectiveness by providing information management support, representing the senior executive to others. This individual will be responsible for Executive expenses and travel arrangements.

• Location: New York, New York
• Work Arrangement: This role is hybrid, where you will be expected to be in the New York office 2-3 days per week
• Pay Range: $90,000 - $135,000

Primary Responsibilities

• Produces information by transcribing, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Work independently and in a team environment on various projects; acts as project manager on behalf of the executive, which would include planning and coordinating presentations, disseminating information and organizing department-wide events
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
• Represents the executive by attending meetings in the executive’s absence, speaking for the executive
• Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries
• Maintains customer confidence and protects organization by keeping information confidential
• Prepares reports by collecting and analyzing information
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participates in professional societies
• Contribute to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value “can do” people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun

Qualifications:

• Bachelor's Degree or equivalent combination of education and work experience
• 7 years relevant experience

Preferred Competencies/Skills

• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Managing one's own time and the time of others
• Communicating effectively in writing as appropriate for the needs of the audience
• Understanding the implications of new information for both current and future problem-solving and decision-making
• The ability to read and understand information and ideas presented in writing
• The ability to communicate information and ideas in speaking so others will understand
• The ability to tell when something is wrong or is likely to go wrong

Preferred Knowledge

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Advanced working knowledge of Microsoft Office

Why QBE?  What if you could have a positive impact – at work and in the world? 

At QBE, we’re enabling a more resilient future – for our customers, communities, environment, and for our people. We’re building momentum to achieve something significant and know our people are at the center of our success. 

Our industry offers interesting and varied careers where you can help people to protect what matters most. As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind. And our international scale means we’re big enough for your ambitions, yet small enough for you to make a real impact. 

Join us now, so you can be part of our success – and we can be part of yours! 

https://www.linkedin.com/company/qbe-north-america/ 

  

QBE is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with QBE, please inform our Talent Acquisition team to let us know the nature of your accommodation request and your contact information.    

   

Equal Employment Opportunity: 

  

QBE provides equal employment opportunities to applicants and employees without regard to race; color; gender; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; protected veteran status; or disability or any other legally protected status.   

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States on a full-time basis without the need for current or future sponsorship. 

   

Supplementary information   

Skills:

Business Management, Communication, Critical Thinking, Customer Service, Demand Management, Financial Management, High Accuracy, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Prioritization, Risk Management, Stakeholder Management, Travel Planning

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.