Executive Assistant

About BDA
BDA brings the world’s biggest brands to life through promotional merchandise. Fortune 500 companies come to us looking to connect with their consumers on an emotional level. We create three-dimensional advertising that people invite into their homes, offices, cars and classrooms. We let people see, touch, feel, own, and interact with a brand in a way no other marketing permits. It’s what we like to call the Power of Merchandise.

At BDA, culture and performance go hand in hand. You’ll be part of a collaborative, high-trust environment where your work directly supports leaders shaping the future of the business. We value accountability, partnership, and people who take pride in doing things the right way.

Location: Woodinville, WA (in-office 4 days per week)

Bensussen Deutsch & Associates (BDA) is seeking an experienced Executive Assistant with paralegal experience to support the Chief Experience Officer (CXO) and Chief Technology Officer (CTO) in our Woodinville headquarters. This role blends high-level executive support with legal and corporate governance coordination and is ideal for someone who thrives in a fast-paced, highly confidential environment. This position interacts with employees, corporate officers, board members, external professionals (bankers, attorneys, investors, vendors) and other personnel as necessary. Above all else this position requires a professional demeanor, attention to detail, sense of urgency, strategic solutioning and the ability to keep sensitive material and conversations strictly confidential. Duties will entail activities that are administrative, communicative, project-related, events and cross-functionally supportive in nature. Finally, it is important to understand BDA is a dynamic company and successful candidates will be able thrive in a fluid business environment.

You should be 100% passionate about what you do and thrive in a fluid and entrepreneurial business that exists within a “work-hard, play-hard” culture!!

What You’ll Do

• Provide proactive, high-level administrative support to executive leaders, including complex calendar management, meeting preparation, and travel coordination
• Manage and improve internal review to signature contract process. Activities may include individual clause review, contract routing (to internal and external experts), progress tracking, for contracts, NDAs, confidentiality agreements, amendments, insurance coverage requirements and corporate documents in partnership with legal and external counsel
• Manage insurance certificates and annual renewal process
• Gains authority level management of key executive initiatives such as marketing campaigns, assisting with sales updates, visibility to critical timelines and projects, dealing directly with clients and their relationships
• Maintain corporate records, entity documentation, and compliance files across multiple jurisdictions
• Support executive meetings, including agendas, materials, minutes, attendance tracking and follow-up actions
• Coordinate signatures, document workflows, and filing processes with precision and discretion
• Act as a trusted liaison between leaders, internal teams, and external partners
• Anticipate needs, manage priorities, and bring order to fast-moving, high impact workstreams

What We’re Looking For

• 5+ years of experience as an Executive Assistant, Paralegal, or hybrid EA Paralegal role
• Paralegal certification or equivalent hands-on legal experience strongly preferred
• Demonstrated experience supporting senior executives in a complex organization
• Strong working knowledge of contracts, corporate governance, and confidentiality standards
• Exceptional organizational skills, judgment, and attention to detail
• Clear, confident written and verbal communication skills
• Ability to work on-site in Woodinville and manage multiple priorities with calm and professionalism
• Strives for continuous improvement (both personally and professionally)
• Possess high degree of self-awareness and emotional intelligence
• Ability to compose letters and memos from a general outline of information
• Planning, scheduling, organizing, team building, coordination, implementation and time management skills
• Project management experience
• General accounting knowledge
• Extremely detail oriented
• Must have advanced skills with MS Word, Excel, PowerPoint, Viso and other advanced computer operations

Any travel involved? Occasionally

Any financial/budgetary responsibility? Yes/Limited

Strategic planning responsibilities? Yes/Limited

Number of staff reporting to this position. 0

We are pleased to share the base salary range for this position is $105,000 to $115,000. If you are hired at BDA, your compensation will be determined based on factors that may include geographic location, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any offer. In the spirit of pay transparency, the range listed is the full base salary range for the role and hiring at the top of the range would not be typical, in order to allow for future salary growth. The range listed is just one component of BDA’s total compensation and rewards programs, which includes: robust PTO; vacation, a paid volunteer day, holidays and summer Fridays, Benefits; medical, dental, vision, life, and AD&D insurance, 401k; tuition reimbursement, mental health and financial wellness programs and professional development opportunities including tuition reimbursement. Certain revenue-generating positions may be eligible for incentive compensation.