Executive Assistant - APAC
This is an excellent opportunity for someone who has experience supporting senior leaders and loves keeping fast‑moving teams organised. You’ll enjoy working across time zones, staying calm under pressure, and bringing structure to busy days. It’s ideal if you like variety, care about detail, and want to make a genuine impact across our APAC business.
A bit about the job:
The position holder will be the steady hand that keeps our APAC Executive Office running smoothly, supporting our CEO, Head of Asia Pacific and the wider team so they can focus on the work that matters. You will organise busy calendars, regional and international travel, governance tasks and confidential records, bringing clarity and calm to busy days across multiple time zones. You will also take the lead on the rhythm of the office - looking after leases, supplies, access cards, vendor relationships, meeting‑room bookings, document‑management systems and the secure disposal of records - so everything works just as it should. Alongside this, you’ll support our finance, compliance and HR workflows, from expenses and travel approvals to onboarding, interviews, insurance renewals and team events that help colleagues feel welcome. And because this is a role at the heart of a small, connected APAC team, your work will help people across the region stay organised and supported every day.
Skills and experience we’re looking for:
An experienced Executive Assistant and Office Manager, with the ability to maintain a high degree of discretion and confidentiality when handling sensitive information.
Ability to work confidently in a small team (c.15 people), supporting multiple functions and managing shifting priorities - including coordinating meetings across time zones.
Previous experience in an asset‑management firm would be highly advantageous, ideally a small/regional office linked to a larger HQ.
A professional, composed approach when supporting the CEO and senior leadership team, acting as the first point of contact in the office.
Excellent communication and interpersonal skills, with the ability to build strong working relationships.
What you’ll get for this role:
Eligibility for annual performance bonus
Generous holiday entitlement plus bank holidays with the option to buy/sell up to 5 additional days
Aviva Matching Share Plan and Save As You Earn scheme
21 volunteering hours per year
Aviva is for everyone:
We’re inclusive and welcome everyone – we want applications from all backgrounds and experiences. Excited but not sure you tick every box? Even if you don’t, we would still encourage you to apply. We also consider all forms of flexible working, including part time and job shares.
We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working –spending around 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.
To find out more about working at Aviva take a look here
We interview every disabled applicant who meets the minimum criteria for the job. Once you’ve applied, please send us an email stating that you have a disclosed disability, and we’ll interview you.
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What We Do
Welcome to Aviva Investors. The global asset manager that chooses integration.
The future is full of questions. Only by working closely with our clients can we find the answers. That’s why we integrate our whole business around our clients – their goals, their values and the experience they have when they work with us.
That’s why we start by listening closely and understanding their investment aspirations and concerns – from low prospective investment returns, to highly correlated asset prices; from the prospect of rising global interest rates, to the challenges and opportunities of market volatility. Through our vast collective industry experience, we’ve been through every market cycle, making us better prepared for the next one.
Inspired by our deep client insight, we build solutions that aim to defy uncertainty, answering the questions that keep our clients awake at night. From large institutional investors to individuals saving for retirement, we work together to deliver meaningful outcomes, now and over the long run.
That’s why we work hard to join the dots across asset classes to find the best investment ideas; why we break down barriers so our teams can connect seamlessly; and why we manage risk with discipline and rigour. By working in partnership, we bring components together in new ways to ensure our clients get the very best of our collective expertise with every investment.
Please remember the value of an investment and any income from it can go down as well as up. Investors may not get back the original amount invested.
