The Work!
- Calendar & Time Management: Coordinate and maintain complex calendars, proactively resolving scheduling conflicts and prioritizing high-impact meetings, while adapting to last-minute changes with ease.
- Meeting & Event Coordination: Organize logistics for meetings and events, including agendas, materials, room bookings, and catering.
- Communication Management: Draft and proofread internal and external communications on behalf of the executive(s). Monitor and triage email correspondence, escalating as appropriate.
- Travel & Expense Support: Arrange travel and accommodations. Prepare and reconcile expense reports in a timely manner.
- Document & Records Management: Prepare and format documents and presentations.
- Maintain organized digital and physical filing systems.
- Cross-functional Liaison: Serve as a point of contact for internal and external stakeholders, representing the executive office with professionalism.
- Office & Project Support: Assist with general office tasks such as printing, filing, courier coordination, and greeting visitors. Collaborate with Senior Executive Assistants on special projects and initiatives as needed.
- Digital Savviness: Leverage digital tools and platforms (e.g., Zoom, DocuSign, cloud based systems) to support virtual collaboration, document sharing, and workflow optimization.
Let's Talk about You!
- 3-5 years of experience in an administrative or executive assistant role, ideally within financial services or a regulated industry.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., MS Teams, SharePoint, Concur).
- Strong written and verbal communication and interpersonal skills.
- Excellent organizational skills, with high attention to detail and accuracy.
- Ability to manage multiple priorities and adapt to changing demands.
- Proven ability to manage sensitive information with integrity and discretion.
- Bilingualism (English/French) is an asset.
- Post-secondary education in business administration or a related field is preferred.
- Commitment to diversity, equity, and inclusion in all communications and interactions is valued and encouraged.
Top Skills
What We Do
MakeBank on everyday banking: Earn high interest on every dollar Say no to fees No minimum balances Powered by Equitable Bank, a Schedule I Canadian Bank EQB Inc. (formerly Equitable Group Inc.) trades on the Toronto Stock Exchange (TSX: EQB and EQB.PR.C), directly serves over 607,000 Canadians through its wholly owned subsidiary Equitable Bank, Canada's Challenger Bank™, and serves over 200 Canadian credit unions that serve over 6 million of their members with products and services. Equitable Bank has grown to become Canada's 7th largest independent Schedule I bank with over a $119 billion in assets under management and assets under administration, and a clear mandate to drive real change in Canadian banking to enrich people's lives. At Equitable Bank, we are as invested in our employees as we are in our business. That’s why we are consistently recognized as one of Canada's Top Employers – a rating that comes from our 1,800 employees. Equitable Bank’s inclusive, welcoming, and pride-inducing workplace earned it the honour of being recognized as one of the top 50 organizations on the 2023 list of Canada’s Best Workplaces™. Founded over 50 years ago, Equitable Bank provides diversified personal and commercial banking, and through its EQ Bank platform (eqbank.ca), which has been named #1 Bank in Canada for three consecutive years on the Forbes World's Best Banks list for 2021, 2022, and 2023. Equitable Bank website: www.equitablebank.ca EQ Bank website: www.eqbank.ca Specialties Lending, Mortgages, Residential Lending, Commercial Lending, Reverse mortgages, Insurance lending, Equipment leasing , Credit Union, Trust, and Funds Management
