Executive Assistant

Posted 4 Days Ago
Be an Early Applicant
Costa Rica
Hybrid
Senior level
Cloud • Professional Services • Analytics • Consulting • Cybersecurity • Utilities • Big Data Analytics
We’re a global business and technology consulting firm passionate about creating value with our clients.
The Role
The Executive Assistant will provide high-level administrative support to senior executives, manage schedules, coordinate meetings and travel logistics, and handle confidential information with professionalism.
Summary Generated by Built In

Are you ready to make an impact?

West Monroe is seeking a highly organized, proactive, and resourceful Executive Assistant. The successful candidate will thrive in a fast-paced environment, be adaptable to changing priorities, and demonstrate a high level of professionalism and discretion. This role demands a highly skilled and detail-oriented candidate with excellent communication skills and a strong proficiency in scheduling, travel management, Microsoft Office applications and remote meeting platforms.

 What you’ll do:

  • Provide high-level administrative support, serving as both the primary point of contact and gatekeeper for internal and external stakeholders. Build and maintain strong relationships with internal and external stakeholders.
  • Manage a complex and dynamic calendar, scheduling appointments, creating meeting agendas and documents, and setting up video conferences, meetings, and events. Proactively anticipate and solve scheduling conflicts.
  • Coordinate and support logistics, materials, agendas, and communications for internal and external meetings, as well as executive-level monthly and quarterly management meetings. Take meeting minutes.
  • Create documents in Word/Excel/PowerPoint as requested.
  • Handle all aspects of complex travel planning—flights, accommodations, ground transportation, visas and documentation (if applicable).
  • Expense Management.
  • Handle sensitive and confidential information as needed with discretion and professionalism.
  • Other duties and projects as assigned.

What you’ll bring:

  • 5+ years of executive assistant or administrative assistant experience supporting senior executives, as well as experience supporting multiple executives simultaneously across different time zones.
  • Ability to prioritize and handle multiple projects to meet deadlines with minimal supervision.
  • Excellent oral and written communication skills, with ability and comfort level communicating with executives and senior leaders.
  • Outstanding interpersonal skills with high degree of EQ.
  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Calendar management (Outlook), expense management (Concur), and travel-booking experience.
  • Ability to take initiative and ownership as needed.
  • A commitment to inclusion and diversity, and openness to new ideas and perspectives.

Other consultancies talk at you.
At West Monroe, we work with you.

We’re a global business and technology consulting firm passionate about creating measurable value for our clients, delivering real-world solutions.

The combination of business and technology is not new, but how we bring them together is unique. We’re fluent in both. We know that technology alone is not the answer, but how we apply it is. We rely on data to constantly adapt and solve new challenges. Actions that work today with outcomes that generate value for years to come.

At West Monroe, we zero in on the heart of the opportunity, getting to results faster and preparing people for what’s next.

You’ll feel the difference in how we work. We show up personally. We’re right there in the room with you, co-creating through the challenges. With West Monroe, collaboration isn’t a lofty promise, but a daily action. We work together with you to turn vision into clear action with lasting impact.


West Monroe is an Equal Employment Opportunity Employer  
We believe in treating each employee and applicant for employment fairly and with dignity. We base our employment decisions on merit, experience, and potential, without regard to race, color, national origin, sex, sexual orientation, gender identity, marital status, age, religion, disability, veteran status, or any other characteristic prohibited by federal, state or local law. To learn more about diversity, equity and inclusion at West Monroe, visit www.westmonroe.com/inclusion. If you require a reasonable accommodation to participate in our recruiting process, please inquire by sending an email to [email protected].

Please review our current policy regarding use of generative artificial intelligence during the application process.

If you are based in California, we encourage you to read West Monroe’s Notice at Collection for California residents, provided pursuant to the California Consumer Privacy Act (CCPA) and linked here.  

Top Skills

Concur
Microsoft Office Suite
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The Company
HQ: Chicago, IL
2,000 Employees
Year Founded: 2002

What We Do

West Monroe is a global business and technology consulting firm passionate about creating value for our clients. We co-create solutions that accelerate results now and prepare industries to tackle what’s next. We’re excited by the possibilities that technology creates. We work with our clients to deliver on the possible, building on their goals, generating fresh insights and creating inspiring outcomes.

We excel at the intersection of industry, strategy, people and technology—always driving rapid impact. Our all-in approach comes from our unique employee ownership structure. Our clients’ success is our success. From the beginning, our growth has come from putting people at the center. Fortune and USA Today consistently celebrate West Monroe as a top workplace, and we’re recognized as a leading consultancy by Forbes and Forrester.

Why Work With Us

It’s our mission to help build the next generation of leaders, and we’re committed to partnering with employees to build an experience that’s challenging, fulfilling, and filled with constant opportunities to grow, and to make a real difference.

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