The Role
ABOUT US
At Xsolla, we believe that great games begin as ideas, driven by the curiosity, dedication, and grit of creators around the world. Our mission is to empower these visionaries by providing the support and resources they need to bring their games to life. We are committed to leveling the playing field, ensuring that every creator has the opportunity to share their passion with the world.
Headquartered in Los Angeles, with offices in Berlin, Seoul, and beyond, we partner with industry leaders like Valve, Twitch, and Ubisoft to clear the paths for innovation in gaming. Our global reach spans over 200 geographies, offering more than 700 payment methods in 130+ currencies.
Longevity Opportunity Vision Enjoy the game!
ABOUT YOU
Xsolla is seeking a highly organized, proactive, and resourceful Executive Assistant to support the CTO and CPO. In this dynamic role, you will be a key partner in managing day-to-day operations, coordinating strategic initiatives, and ensuring seamless execution of the CTO’s and CPO’s agenda. This position is ideal for someone who thrives in a fast-paced, innovative environment and is passionate about enabling executive efficiency and team success in the gaming and digital commerce space.
RESPONSIBILITIES
- Manage and optimize the CTO’s and CPO’s calendar, schedule, and meetings across global time zones
- Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and visas.
- Serve as the main point of contact for internal and external communications on behalf of the CTO and CPO.
- Take detailed notes during meetings and calls; ensure follow-ups and action items are tracked.
- Prepare and format presentations, reports, memos, and internal documentation.
- Assist with roadmap planning preparation by organizing product briefs and updates.
- Help prepare for internal and external events, including team meetings, strategy sessions, conferences, and speaking engagements.
- Collaborate with stakeholders across Product, Marketing, Engineering, and Executive teams to gather information and relay updates.
- Organize and coordinate team events, offsites, and department-wide communications.
- Support expense reporting, procurement tasks, and occasional vendor coordination.
QUALIFICATIONS & SKILLS
- 5+ years of experience as an Executive Assistant (experience in tech, SaaS, or gaming is a plus).
- Excellent written and verbal communication skills.
- Proven ability to handle a heavy workload and prioritize tasks effectively with minimal supervision.
- Ability to raise and approve PO’s on the CTO’s and CPO’s behalf.
- Master of multitasking and time management, with a strong attention to detail.
- Highly organized, resourceful, and capable of adapting to changing priorities.
- Strong interpersonal and customer service skills; approachable and professional.
- Ability to work in a fast paced environment.
- Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail)
- Ability to work with and learn tools like Jira, Confluence, and Anaplan.
- Experience working with cross-functional teams in a high-growth environment.
- Able to handle confidential information with discretion.
- Demonstrated ability to take initiative and work independently with minimal supervision; a proactive self-starter who thrives in dynamic environments.
- Ability to get along with peers in the office or abroad.
- Occasional travel required (around 15 to 20%).
Equal Employment Opportunity Statement:
Xsolla is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law.
We consider qualified applicants with criminal histories in accordance with the Fair Chance Act.
Criminal History Consideration:
For the Executive Assistant, we will conduct a background check that may include the following:
Criminal history check
Employment verification
Education verification
Relevance to Job Responsibilities:
The background check is relevant to this position because of the following role responsibilities:
Accessing confidential company data
Ensuring compliance with regulatory requirements
Handling sensitive financial information/managing budgets/accessing funds
Rights Under the Fair Chance Act:
Applicants are encouraged to inquire about their rights under the Fair Chance Act. If you have questions regarding our hiring practices, please contact [email protected].
Benefits:
We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision plans, unlimited Flexible Time Off, and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we’re not just building a business; we’re cultivating a community that values creativity, collaboration, and the transformative power of play.
By submitting the following job application form, you consent to Xsolla processing your data for career-related inquiries and potential employment opportunities. We process your data in accordance with this Xsolla Privacy Notice for Job Applicants. Please direct any inquiries regarding your data privacy to [email protected].
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The Company
What We Do
Xsolla's video game business engine helps game developers and publishers operate more efficiently and sell more games. Serving only the video game industry, Xsolla caters to businesses from indie to enterprise, with solutions that solve the complexities of distribution, marketing, and monetization so developers, publishers, and platform partners. Our goal is to increase your audience, sales and revenue.
Headquartered in Los Angeles, with offices worldwide, Xsolla operates as a merchant and seller of record for major gaming entities like Valve, Twitch, Ubisoft, Epic Games, and PUBG Corporation.
