The Executive Assistant is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Duties & Responsibilities- Acting as a first point of contact, dealing with correspondence and phone calls
- Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
- Booking and arranging travel, transport, and accommodation
- Organising events and conferences
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Miscellaneous tasks to support the manager, which will vary according to the sector and to the manager’s remit, e.g., completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
Requirements
- Certification in secretarial work, office administration, or related training.
- 1-2 years of experience as a personal assistant would be advantageous; Junior Candidates with relevant experience will also be considered.
- Extensive experience in creating documents and spreadsheets.
- Advanced typing, note-taking, recordkeeping, and organisational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as G-Suite (Email and Calendar), as well as call forwarding.
- Fluent in spoken and written Chinese and English
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
Benefits
As one of the leading Web3 innovators, Hex Trust offers a front-row seat in the ever-changing blockchain & crypto industry. We genuinely believe that people are our greatest asset, and invest heavily so they’re best prepared to support our mission to unlock ownership in decentralized markets! You will be joining a company that is always committed to creating a supportive & inclusive environment that promotes personal and professional growth that furthers your success and drives innovation, collaboration, and passion in the blockchain space.
At Hex Trust, we are proud of our H.E.X. culture:
- Heart
- Empowerment
- Xcellence
Join us at Hex Trust and not only can you look forward to working with blockchain professionals to build the decentralized future, but also:
- Competitive Salaries & Bonuses
- Generous Amounts of Paid Time Off (incl. leave for Birthdays, Work Anniversary, and Mental Health etc.)
- Access to Corporate Discounts and exclusive Employer Perks
- Medical & Retirement Plans
- Professional Learning and Development Opportunities
- Elevate your work using cutting-edge technology
- Fun & friendly office spaces in Hong Kong, Singapore, Dubai and Vietnam
- Regular company & social events
Hex Trust is an equal-opportunity employer devoted to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.
Top Skills
What We Do
Hex Trust is a fully-licensed digital asset custodian that provides solutions for protocols, foundations, financial institutions, and the Web3 ecosystem.
Our mission is to unlock ownership in decentralized markets, with a vision to secure the permissionless future.
Hex Trust has offices in Singapore, Hong Kong, Dubai, Italy, and Vietnam.
