Executive Assistant

Sutherland is seeking an attentive and goal-oriented person to join us an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you!

Required Skill sets

• Organizational and planning skills
• Strong working knowledge of the Microsoft Office suite of products with an advanced understanding of Word and Outlook
• Superior written and oral communications skills
• Excellent communication and written skills
• Information gathering and information monitoring skills
• Problem analysis and problem-solving skills
• Judgement and decision-making ability
• Initiative
• Confidentiality
• Attention to detail and accuracy
• Flexibility/ capable of working extra hours as necessary
• Must have a high patience level

Mission for the Job

• Prepare and edit correspondence, communications, presentations and other documents
• File and retrieve documents and reference materials
• Manage and maintain executives’ schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Interact with externa l clients

Competencies

• Flexibility/Adaptability
• High Standards Listening Skill
• Strategic Thinking/Visioning Teamwork

• Usually at least 3 years’ experience providing support at the executive level
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures
• Bachelor’s degree an advantage

As your prospective employer, we need to process your Personal Data as needed to evaluate your qualification for the position you are applying for with Sutherland.  During the recruitment process, your Personal Data may be transferred outside of Jamaica and disclosed to third parties in the normal course of the recruitment and/or employment process or as needed to comply with applicable laws. This may include transferring information to our affiliated Companies for purposes connected to your employment with the company or to the management of Sutherland’s business.