Executive Assistant

Work Schedule

Environmental Conditions

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner, and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. 

We seek a highly skilled Executive Assistant to support the Vice President/General Manager, Cell Culture & Cell Therapy, the Vice President, Human Resources, BCD & the Senior Director/ General Manager, Cell Culture. This role requires a proactive, resourceful individual capable of managing complex calendars, coordinating international and domestic travel, and planning strategic meetings and events. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles. 

Location: Site based role in Hunt Valley, MD. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

• Handle professional scheduling, including agendas, email, and calls for the executives
• Lead, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, meal coordination, and expense reporting.
• Perform administrative and office support, such as spreadsheet creation and maintenance of filing systems and contact databases.
• Maintain integrity, professionalism, and a high degree of strict confidentiality with all materials, exercising discretion when collaborating with the business
• Coordinate team communications and plan events, both internally and offsite.
• Contribute to team efforts, weekly, and biweekly staff meetings, by accomplishing related tasks as needed.
• Build a network between other regional and global executive assistants.
• Review and process expense reports. 
• Any other tasks as assigned

• Superb written and verbal communication skills
• Excellent time-management abilities and the skill to prioritize and coordinate various projects for collaborators concurrently
• Proficiency in Microsoft Teams, Office suite, and other office efficiency tools, with the ability to learn new software and systems
• Adaptable individual who enjoys a challenge, willing to go above and beyond to get the job done

• High school diploma required. Associate’s degree in Secretarial Science, Business, or related field preferred. 
• 10+ years of executive assistant experience supporting senior executives
• Prior experience assisting HR management preferred but not mandatory

If you are an ambitious professional with a proven track record of supporting senior leadership and managing numerous responsibilities flawlessly, we want to hear from you!

Compensation and Benefits

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards