Executive Assistant

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

SUMMARY

The Executive Assistant provides direct administrative support to the Chief Executive Officer (CEO), helping manage priorities, streamline operations, and ensure seamless execution of daily business activities. The position is a highly visible, client, vendor and executive facing role. We are looking for a motivated individual with a team-orientated attitude who is highly organized and proactive.

DUTIES AND RESPONSIBILITIES

• Provide high-level administrative and operational support to the CEO and designated team members, ensuring alignment with strategic priorities and seamless execution of day-to-day operations
• Manage the CEO’s calendar, including scheduling meetings, calls, travel, and industry events
• Prioritize and manage incoming requests, correspondence, and communications on behalf of the CEO
• Handle expense reports and office management tasks as required
• Prepare, edit, and maintain executive-level documents, presentations, and reports
• Maintain internal tracking databases; update information as needed to organize for efficient and accurate reporting
• Anticipate CEO needs and provide proactive solutions to optimize time and efficiency

• Provide quality service and support to CEO, other executives, clients, vendors, and fellow employees throughout Colliers Minneapolis office
• Assist in planning company events, conferences, and client functions
• Support special projects and initiatives as directed by the CEO
• Other duties and special projects as assigned

EDUCATION AND EXPERIENCE

• Bachelor’s degree preferred, or equivalent relevant experience
• Minimum of 5+ years of executive support experience, ideally within a professional services environment

QUALIFICATIONS

• Advanced proficiency in Microsoft Office Suite required (Outlook, Word, PowerPoint, Excel)
• Familiarity with Adobe products preferred
• Excellent verbal and written communication skills required
• Exceptional organizational skills with the ability to manage priorities in a fast-paced environment
• Excellent attention to detail and ability to multi-task
• Ability to work independently while also collaborating effectively as part of a team
• High degree of professionalism, integrity, and discretion in handling confidential information
• Excellent customer service skills

JOB EXPECTATIONS

This is a full-time position. Workdays are Monday through Friday during standard business hours. Regular and reliable attendance is required.

BENEFITS
We offer a comprehensive benefits package for employees and their families including medical and dental plan; 401k plan including company matching; firm funded life and disability insurance.

Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information:
 
Area/Location Specific: Minneapolis, MN

Approximate salary range for this role: $80,000 - $100,000 annually

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

#LI-KS1

Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [email protected]