POS-10675
Join HubSpot's dynamic Operations Team as an Executive Assistant supporting four Vice Presidents who drive strategic initiatives across our fastest-growing business areas. This high-impact role puts you at the center of executive decision-making while offering unparalleled exposure to operations strategy, cross-functional leadership, and organizational excellence.
You'll be the operational backbone for our VPs of Partner Strategy & Operations, GTM Enablement, Sales Demand & Strategy Operations, and CS Strategy & Operations, leaders who shape how HubSpot scales and serves customers worldwide. Working alongside a collaborative team of Executive Assistants, you'll drive efficiency, anticipate needs, and execute complex initiatives that directly impact business outcomes.
This is more than traditional administrative support, it's a strategic partnership opportunity where you'll own end-to-end offsite planning, manage communications, and help senior leaders focus on what matters most. Perfect for ambitious professionals seeking long-term career growth in executive operations or strategic support roles.
What You'll DoExecutive Partnership & Strategic Support:
- Provide sophisticated calendar, travel, and meeting coordination for four VP-level executives
- Create comprehensive agendas, briefing documents, and pre-reads that set executives up for success
- Manage competing priorities across multiple leadership schedules and strategic initiatives
- Serve as trusted liaison between executives, teams, customers, and external partners
Project Leadership & Execution:
- Own end-to-end planning for leadership meetings, executive visits, and internal strategic team offsites
- Drive project timelines, track cross-functional initiatives, and ensure follow-through on action items
- Support internal communications and maintain stakeholder alignment across complex initiatives
Culture & Team Excellence:
- Champion team culture across executive organizations through Slack channels, events, and milestone recognition
- Foster an inclusive, engaging environment that reflects HubSpot's values
- Maintain distribution lists and facilitate seamless team communications
Experience & Skills:
- 3-5 years supporting senior executives in fast-paced, high-growth environments. Tech industry is a plus.
- Proven expertise managing complex calendars, confidential information, and competing priorities
- Strong project management and stakeholder communication abilities
- Experience with GSuite, travel coordination, and expense management systems
Preferred Qualifications:
- Event planning and execution experience
- Customer service or client-facing background a plus
- Able to travel for offsites and executive events (3-4 times per year)
- Eagerness to Learn: Demonstrated commitment to professional development
- Attention to Detail: Strong accuracy in all tasks and communications
- Communication: Clear, professional written and verbal communication
- Reliability: Consistent performance and dependability
- Adaptability: Ability to handle changing priorities and learn quickly
- Professionalism: Maintains confidentiality and represents executives well
- Organization: Strong time management and organizational skills
- Collaboration: Works well with team members and executives
Cash compensation range: 73600-110400 USD Annually
Pay & Benefits
The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons.
This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy.
Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better.
At HubSpot, fair compensation practices aren’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community.
We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you.
If you need accommodations or assistance due to a disability, please reach out to us using this form.
At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here.
India Applicants: link to HubSpot India's equal opportunity policy here.
About HubSpot
HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers.
At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.
We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.
Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.
Explore more:
- HubSpot Careers
- Life at HubSpot on Instagram
By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. Refer to HubSpot's Recruiting Privacy Notice for details on data processing and your rights.
Similar Jobs
What We Do
HubSpot is a leading CRM platform that provides software and support to help businesses grow better. Our platform includes marketing, sales, service, and website management products that start free and scale to meet our customers’ needs at any stage of growth. Today, thousands of customers around the world use our powerful and easy-to-use tools and integrations to attract, engage, and delight customers.
HubSpot was named Glassdoor’s #4 Best Place to Work in 2021, and our award-winning culture has been recognized by Great Place to Work, Comparably, Fortune, Entrepreneur, Inc., and more. We build connections, careers, and employee growth by creating a workplace that values flexibility, autonomy, and transparency. You can learn more about our commitment to creating an inclusive and diverse workplace in the HubSpot Culture Code.
HubSpot is a hybrid company with employees working fully remotely, from an office, or a mix of the two. We are headquartered in Cambridge, MA with offices in Dublin, Ireland; Singapore; Sydney, Australia; Tokyo, Japan; Berlin, Germany; Paris, France; Bogotá, Colombia; Ghent, Belgium; San Francisco, CA; Portsmouth, NH; London, UK; Toronto, Canada.
