Executive Assistant

Job Description:

Ryan Companies is hiring for an Executive Assistant who will support the Ryan Investment Group leadership and broader team members with administrative duties. The position provides high-level administrative support as well as performing routine administrative functions. This will be based on-site in our Minneapolis headquarters.

Some things you can expect to do:

• Ensure team members understand what is expected of them and hold them accountable for performance, provide regular feedback and have development conversations, delegate appropriate tasks and provide timely and meaningful recognition.

• Provide executive level administrative support to the VP, Ryan Investment Group leadership and broader team members, with a particular focus on capital raising (events planning, coordination with vendors, booking travel)

• Proactively manage calendars, emails, calls, and other correspondence for the Sector Leader and team, including scheduling meetings, creating materials and compiling monthly reports, etc.

• Anticipate challenges and conflicting priorities and help the team navigate through these challenges in a proactive fashion.

• Manage and plan domestic travel, meetings and events for the team.

• Carry out assignments under pressure with short deadlines and frequent interruptions.

• Support recurring meetings with preparing and updating documents that require multiple team members input, summarizing meeting minutes and action items, etc.

• Support Sector leadership with assignment timelines and follow through.

• Maintain and create close working relationships with senior executives, organizational peers, and staff members, both internally and externally.

To be successful in this role you will need:

• High School diploma or equivalent.

• Have experience in a rapidly changing work environment and providing high-level administrative support.

• Are familiar with cross-functional team support and management.

• Have strong attention to detail and accuracy, along with exceptional organizational skills.

• Proficient in Microsoft Office Suite/Microsoft 365 (including applications such as Word, Excel, PowerPoint, and Outlook on Microsoft Windows, macOS, mobile devices, and on the web).

• Can quickly become fluent with new technologies.

• Bring a demonstrated track record of handling confidential information appropriately.

• Resolve issues effectively and demonstrate sound judgment in decision-making.

You will really stand out if you have:

• Proficiency in verbal, written and interpersonal communication skills.

• Ability to effectively work independently, as well as with others in a collaborative environment and matrix organizational structure.

• Demonstrated ability to plan, organize, prioritize and manage time to effectively meet deadlines.

• Attention to detail and quality with a strong focus on customer service and appropriate sense of urgency and good judgment in varied situations.

• Ability to concentrate on tasks, make decisions and work effectively in a high-pressure, deadline-oriented environment.

• Ability to maintain stamina throughout a standard workday, on- and off-site as well as maintain regular attendance during required work hours.

• Commitment to Ryan Values: Safety, Integrity, Respect, Stewardship, Family, Excellence and Fun.

Eligibility:

• Positions require verification of employment eligibility to work in the U.S.

• Must be authorized to work in the U.S.

Compensation:

The hourly rate is $35.00-45.00/hr. The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.

Benefits:

• Competitive Salary

• Medical, Dental and Vision Benefits

• Retirement and Savings Benefits

• Flexible Spending Accounts

• Life Insurance

• Educational Assistance

• Paid Time Off (PTO)

• Parenting Benefits

• Long-term Disability

• Ryan Foundation – charitable matching funds

• Paid Time for Volunteer Events

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.