Executive Assistant

At Assort Health, we believe healthcare should feel effortless and connected — quick answers, clear communication, and seamless access to care. That’s why we’re building a new foundation for how patients and providers connect, driven by AI, built to embrace the complexities of healthcare, and tailored to each provider’s unique needs.

Assort is the most comprehensive patient experience platform powered by specialty-specific agentic AI. Assort’s omnichannel AI agents seamlessly integrate with EHR/PMS and complicated provider preferences to eliminate lengthy hold times and inefficiencies that stand in the way of patients getting the care they need.

Since launching in 2023, Assort has managed over 50M+ patient interactions, slashing average hold times from 11 minutes to 1 minute. Our platform now handles calls for thousands of providers with 98%+ resolution rates and 99% scheduling accuracy. Patient satisfaction averages 4.4/5, and we’ve achieved 11× revenue growth since Q4 2024. We’re scaling rapidly and expanding adoption across the entire healthcare industry.

We are seeking an Executive Assistant to partner directly with our co-CEO, Jon. This role is central to driving focus, alignment, and execution across the executive office. The Executive Assistant will act as a strategic partner and operational leader, ensuring the CEO's time and priorities are maximized while supporting company-wide initiatives.

• Manage and organize the CEO's inbox to streamline communication and ensure timely responses.

• Support executive prioritization by filtering requests, surfacing critical issues, and aligning on decisions.

• Oversee calendar management, ensuring effective use of time and smooth scheduling and rescheduling of internal and external meetings.

• Prepare materials, agendas, and briefing documents to enable productive meetings.

• Serve as board liaison, including coordinating board communications, preparing materials, and supporting follow-ups.

• Coordinate light travel logistics, including itineraries and accommodations.

• Drive execution of special projects and cross-functional initiatives with clear timelines and accountability.

• Support people operations, including team engagement, onboarding, and HRBP-related initiatives.

• Manage vendor relationships, consolidating services and negotiating pricing to optimize value.

• Maintain organized documentation and file systems to ensure accessibility and alignment across teams.

• Proven experience supporting executives in fast-paced, dynamic environments.

• Strong organizational skills with a track record of managing competing priorities.

• Excellent written and verbal communication skills.

• High level of discretion and judgment in handling sensitive information.

• Proactive problem solver with strong attention to detail.

• Ability to be on-site 5x a week between 8:00-9:00am - 6:00pm, with flexibility to adjust hours and remain responsive after hours as needed.

• Experience at an early-stage company or high-growth startup.

• Familiarity with CRM tools such as Salesforce, HubSpot, or similar platforms.

• Project management certifications

• 💸 Competitive Compensation – Including salary and employee stock options so you share in our success.

• 📚 Lifelong Learning – Annual budget for professional development, plus training opportunities to help you grow.

• 💻 Office Setup Stipend – We’ll outfit your in-office workspace so comfy as it's productive.

• 🩺 Top-Tier Health Coverage – Medical, dental, and vision insurance, because your health comes first.

• 🏖 Unlimited PTO – We trust you to take the time you need to recharge and come back ready to crush it.

• 🥗 Meals & Snacks – Lunch, dinner, and snack breaks that fuel great ideas.

• 💪 Wellness Stipend – Your physical and mental well-being matters, and we’ve got a yearly stipend to prove it.

• 👵 401(k) – Let us help you plan for the future. We’ve got you covered.

Our team at Assort Health moves fast, stays focused, and is fueled by a desire to serve our customers and patients. Our company values guide how we work—they are present in how we show up, make decisions and work together to move our mission forward. We bring a Day One Drive, relentlessly striving to improve, keep a 5-Star Focus, as our customers are our lifeblood, always Answer the Call, remembering that ownership and accountability are paramount, and show up with One Pulse, because we are one team, with one rhythm and one result.

Our team is growing and we are looking for motivated, hardworking, and passionate talent. If you want to make healthcare accessible for everyone, we’d love to hear from you!