Executive Assistant

Assort is led by Jon (Founder of Shimmer, former UCSF med student, AI researcher at Stanford) and Jeff (ex-Facebook, first engineer at Cameo, former Head of Product Engineering at Athelas/Commure).

In 2023, we became the first agentic AI to answer patient calls. Since then, we've powered tens of millions of patient interactions, helping health organizations and patients provide better access to care. We're growing fast with millions in ARR every month.

We're well-funded and backed by Quiet Capital, First Round, Chemistry, and strategic angels from Flatiron, Athena Health, Mercury, and PathAI. More funding news coming soon :).

Join us to build Assort OS — a customizable fleet of genAI agents transforming patient-provider interactions.

We are seeking an Executive Assistant to partner directly with our co-CEO, Jon. This role is central to driving focus, alignment, and execution across the executive office. The Executive Assistant will act as a strategic partner and operational leader, ensuring the CEO's time and priorities are maximized while supporting company-wide initiatives.

• Manage and organize the CEO's inbox to streamline communication and ensure timely responses.

• Support executive prioritization by filtering requests, surfacing critical issues, and aligning on decisions.

• Oversee calendar management, ensuring effective use of time and smooth scheduling and rescheduling of internal and external meetings.

• Prepare materials, agendas, and briefing documents to enable productive meetings.

• Serve as board liaison, including coordinating board communications, preparing materials, and supporting follow-ups.

• Coordinate light travel logistics, including itineraries and accommodations.

• Drive execution of special projects and cross-functional initiatives with clear timelines and accountability.

• Support people operations, including team engagement, onboarding, and HRBP-related initiatives.

• Manage vendor relationships, consolidating services and negotiating pricing to optimize value.

• Maintain organized documentation and file systems to ensure accessibility and alignment across teams.

• Proven experience supporting executives in fast-paced, dynamic environments.

• Strong organizational skills with a track record of managing competing priorities.

• Excellent written and verbal communication skills.

• High level of discretion and judgment in handling sensitive information.

• Proactive problem solver with strong attention to detail.

• In office five days per week ~ 8 am - 6 pm, with the ability to stay later as needed

• Experience at an early-stage company or high-growth startup.

• Familiarity with CRM tools such as Salesforce, HubSpot, or similar platforms.

• Project management certifications

• 💸 Competitive Compensation – Including salary and employee stock options so you share in our success.

• 📚 Lifelong Learning – Annual budget for professional development, plus training opportunities to help you grow.

• 💻 Office Setup Stipend – We’ll outfit your in-office workspace so comfy as it's productive.

• 🩺 Top-Tier Health Coverage – Medical, dental, and vision insurance, because your health comes first.

• 🏖 Unlimited PTO – We trust you to take the time you need to recharge and come back ready to crush it.

• 🥗 Meals & Snacks – Lunch, dinner, and snack breaks that fuel great ideas.

• 💪 Wellness Stipend – Your physical and mental well-being matters, and we’ve got a yearly stipend to prove it.

• 👵 401(k) – Let us help you plan for the future. We’ve got you covered.

We have published our operating principles "Raising the BAARS in Healthcare" on our blog - they describe how we work at Assort. They cover how we aim to run projects, spend time and make decisions. Specifically:

• Back to basics

• Accessibility for all

• Always accountable

• Relentless resilience

• Ship fast, ship often