Job Description
Job Title: Executive Assistant
Mission: Responsible for functional activities such as filing, distributing correspondence, and/or maintaining records and processing invoices. Operate basic computer software to ensure all necessary support processes are completed within deadlines, thereby promoting excellence in service and communication with stakeholders
Purpose of the main job
- To support the leadership
- To enhance operational efficiency by driving process optimization, follow robust processes complying with the respective framework and relevant SOPs in collaboration with cross-functional stakeholders
Main responsibilities
- The individual will be providing and ensuring Secretarial and Administrative support to the multiple business stakeholders
- The individual must have experience with SAP, Concur, Ariba, Teams & Outlook Calendar and ERP tools
- Perform a variety of office management functions such as assisting in various projects, ordering budget items, renewing contracts, and preparing expense reports for the respective business leaders; oversee the maintenance of complex filing and record-keeping systems
- Responsible for all travel arrangements (Domestic and International) and coordinating logistics like visa, transport, hotels, etc. of respective Leaders through Takeda's designated agencies to comply with the travel policy
- Maintain timely concur claims management for respective Leaders
- Responsible for calendar management and documentation of internal and external meetings along with follow-up action. Review the minutes for future reference and business planning
- Responsible for all other employees in the respective departments with support related to relocation, overseas visa applications, and FOREX issuance
- Support all aspects related to vendor management, invoicing, contract due diligence, ordering, and stock of materials, as required
- External & Internal conference management
REQUIRED COMPETENCE
Required work experience related to the position
- Minimum 5-6 years of relevant experience in Secretarial and Administrative roles
- Bachelor's degree
- Proven/stable performance records over the past 2-3 years
Special requirements\\ Skills \\ Attributes
- Planning, organization & detail orientation
- Problem-solving & Solution Orientation
- Customer focus & Result orientation
- Analytical, Communication, presentation & MIS Skills
- Ability to successfully multitask with team requirements
- Experience working in a diverse environment with the ability to identify and resolve conflicts
Locations
Mumbai, India
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
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What We Do
For over 240 years, Takeda’s propensity to evolve has driven the next generation of innovation, and as a future-focused organization, we’re continuing to drive forward with endurance in our steadfast pursuit to achieve the best outcomes for our patients in a rapidly changing world.
We have been preparing for this period of value creation by investing in data, digital and technology, and we’re proud of our employees and their commitment to turning groundbreaking ideas into life-changing impacts.
Since our founding in Japan, integrity and putting patients first have been at the heart of our identity, and we will emerge ready for our future as one of the most trusted and science-driven digital biopharmaceutical companies. Join a team where your innovation impacts lives.
Together, we’ll realize improved outcomes by improving data quality, enhancing launch execution and improving the patient journey. You’ll play a critical role in accelerating data collection and increasing accuracy across all parts of the business. Patients across the globe will benefit from access to treatments afforded by greater opportunities and efficiency in our research and development.
Why Work With Us
We connect to our history and Japanese heritage through everything we do to bring our purpose, values, vision, and imperatives to life. We are committed to bringing better health and a brighter future to patients. Being a part of Takeda means having the opportunity to be a part of something bigger than yourself.
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