Executive Assistant

Reporting to the RBDC SVP, the Executive Assistant (EA) is responsible for providing support and owning key projects.  This role will handle calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, coordination of monthly tracking reports, and other administrative duties as necessary.  This role will closely partnership with the RBDC National Project Manager to deliver execute on organization-wide, national employee events. The EA will work with cross-functional teams and internal stakeholders to ensure RBDC priorities are met.  

EXECUTIVE SUPPORT

Calendar and travel management for SVP (domestic and international) 

Identify opportunities to create processes and systems to effectively support the SVP and to drive efficiency  

Identify & prioritize routine, as well as opportunistic meetings (1:1s, team meetings, project updates, ‘free’ time, etc.) 

Determine which meetings are critical and either cancel or delegate to another team member 

Plan and orchestrate meetings/conference calls across the RBDC Leadership Team (LT) 

Process forms and approvals  

Ensure that tasks and projects are completed correctly and by deadlines 

Run/manage staff meetings including agenda coordination to ensure important issues are identified and addressed; provide action item re-caps 

Create high-quality PowerPoint Presentations for SVP and other RBDC team members 

Liaison with Defensive Lines on any key communication and initiatives 

EVENT AND MEETING MANAGEMENT

Lead the planning of all department level activities, including off-sites, workshops, Leadership meetings and Team building events. 

Responsible for all national meetings. This will include planning, organizing and communication. 

Manage and communicate SVP’s calendars and assist with prioritization. 

Maintain department calendar; coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes. 

Help prepare SVP, LT and team meeting materials 

Coordinate support staff for key meetings & events 

ADMINISTRATIVE TASKS

Manage team calendar 

Schedule appointments, meetings and workshops, responsible for meeting minutes 

Make travel arrangements and verification of travel costs 

Support preparations for meeting and calls 

Oversee internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager 

Key internal point of contact for Beekeeper, company communications platform 

Assist with onboarding new RBDC LT employees 

Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges) 

File and archive management 

Manage specific small projects and research, support projects 

5+ years of experience as an Administrative Assistant  

3+ years of experience coordinating large events and meetings 

Superior communication and presentation skills  

Professional presence  

Strong project management skills  

Analytic and business acumen – reflected in successful project completion  

Fast learner – ability to quickly learn new skills, integrate various approaches  

Adept at facilitating meetings and communications  

Highly collaborative with ability to work with executives across multiple functions  

Advanced skills with Microsoft Office Suite (Excel, Word, PowerPoint)  

Bachelor's degree or equivalent work experience 

Must be fluent in English, additional language skills an advantage 

This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.

The base salary range for this position is $68,320 to $102,480 + cash incentives.

Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.

Our current Benefits include:

Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)

Red Bull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.