Who we are
With its A.I.-powered robotic technology platform, Symbotic is changing the way consumer goods move through the supply chain. Intelligent software orchestrates advanced robots in a high-density, end-to-end system – reinventing warehouse automation for increased efficiency, speed and flexibility.
What we need
Symbotic is seeking an Executive Assistant who will play a critical role in providing administrative support to high-level executives or management teams within an organization. Your primary responsibilities will be managing schedules, coordinating meetings and appointments, handling correspondence, making travel arrangements and maintaining organizational systems. As an executive assistant you will act as a gatekeeper, managing communication and prioritizing tasks to ensure efficiency and effectiveness in the executive's workflow. The role requires strong organizational skills, attention to detail, discretion, and the ability to multitask in a fast-paced environment.
This role requires you to be on-site at our office in Wilmington, MA.
What you’ll do
Provide logistical planning for assigned teams (e.g. travel, expenses, complex calendar management and meeting scheduling, catering, vendor coordination).
Provide administrative support including, but not limited to, composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports.
Work across departments and with other administrative associates to facilitate interview schedules, team meetings, outside vendor meetings, and meetings with customers.
Process expense reports.
Prepare meeting agendas and materials, set up all of the logistical details on meeting days.
Provide front desk coverage when necessary.
Work with travel provider (Deem) to maintain accurate data bases.
Participate in ad hoc projects as needed for Senior and Executive Leadership.
Other responsibilities as assigned.
What you’ll need
Minimum of 5 years of progressive administrative support experience with a strong emphasis on customer service.
Use proper judgment in a fast-paced, rapidly growing Enterprise environment with minimal supervision.
Ability to work comfortably with people at all levels of the organization while being flexible and discreet to maintain confidential information.
You bring positive energy and are natural at building trusted relationships across the organization with utmost integrity and professionalism.
You have an agile mindset, are self-motivated and thrive in an ambiguous, fast-paced environment.
You are a self-starter, able to manage time, multi-task, connect dots, understand the big picture and demonstrate a high attention to detail.
You work well independently and collaborate successfully cross-functionally to achieve desired business outcomes.
You think creatively and calmly when it comes to quick and unplanned changes in schedule or priorities.
You communicate effectively (verbal & written) with all levels of Executive/Senior staff and stakeholders.
Our Environment
100% on-site at our headquarters in Wilmington, MA.
Up to 10% of travel may be required. Employees must have a valid driver’s license and the ability to drive and/or fly to client and other customer locations.
The employee is responsible for owning a credit card and managing expenses personally to be reimbursed on a bi-weekly basis.
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About Symbotic
Symbotic is an automation technology leader reimagining the supply chain with its end-to-end, AI-powered robotic and software platform. Symbotic reinvents the warehouse as a strategic asset for the world’s largest retail, wholesale, and food & beverage companies. Applying next-gen technology, high-density storage and machine learning to solve today's complex distribution challenges, Symbotic enables companies to move goods with unmatched speed, agility, accuracy and efficiency. As the backbone of commerce the Symbotic platform transforms the flow of goods and the economics of supply chain for its customers. For more information, visit www.symbotic.com.
We are a community of innovators, collaborators and pioneers who embrace our differences, because we know unique perspectives make us stronger and smarter. Every perspective matters. We depend on the collective voices of our employees, customers and community to help guide us as we build a better place to work – for you and the world. That’s why we’re proud to be an equal opportunity employer.
We do not discriminate based on race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.
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What We Do
The Symbotic story began in 2007 with a bold vision: to solve real-world challenges in the supply chain. Since then, we have combined deep expertise in warehouse operations with breakthrough technology to transform how goods are moved.
Today, Symbotic delivers fully automated, end-to-end supply chain solutions for some of the world’s largest retailers and wholesalers. Our systems integrate advanced robotics and A.I. to address the complexity of modern distribution, helping customers achieve new levels of efficiency, speed, and flexibility.
At the core of our platform is intelligent software that orchestrates fleets of autonomous robots within a high-density structure. This reinvention of warehouse automation enables faster throughput, maximized storage capacity, and precise order accuracy—creating measurable value across the supply chain.
We leverage innovations drawn from fields such as self-driving vehicles, computer vision, data analytics, machine learning, and structural design. to tackle the hardest problems in warehouse logistics. With our solutions, customers can streamline operations, reduce costs, and respond quickly to changing consumer demands.
Why Work With Us
Our robots are responsible for getting food and merchandise to thousands of store shelves across North America. We have both the excitement and ambition of a startup and the benefits of a proven company. We do important work for some of the biggest companies in the world; together we are changing entire industries.
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