Executive Assistant

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:

We are looking for an Executive Assistant to provide support the General Manager of Interscope, EVP and Chief Revenue Officer of IGA, located in Santa Monica, CA. The ideal candidate will come from Music or Entertainment and have previous experience supporting an EVP, President or other high-level executive. Experience supporting more than one senior executive is ideal, but not required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.

How you’ll CREATE:

• Arrange meetings and conference calls via telephone and email

• Cover phone lines and manage/update calendars

• Coordinate and prioritize incoming verbal and email requests

• Book travel, accommodations, & car services

• Maintain a strong working knowledge of artist roster, employees, and important external contacts

• Work closely with other executive assistants and occasionally cover their phone lines

• Exercise discretion when patching calls, rolling calls, and interrupting meetings

• Proactively prepare the executives for meetings

• Greet meeting participants & arrange tours

• Order and set-up food service for meetings

• Promptly address any IT issues

• Handle administrative duties

• Process travel & entertainment expenses

• Create and send grammatically/punctually correct internal/external company communication

• Archive and organize emails by topic and keep apprised of ongoing deals

• Create and maintain presentations and other projects as assigned

• Track vacation for salaried employees

• Order office supplies, make restaurant reservations, and approve expenses

Bring your VIBE:

• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management

• Ability to interact comfortably and effectively with employees of companies we do business with

• Self-motivated, proactive, and resourceful

• Excellent follow-through and attention to detail

• Flexible – able to adjust to changing priorities, and able to multi-task

• Excellent customer service skills

• Excellent organization and time management skills

• Excellent written and verbal communication

• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products

Experience:

• Minimum 3 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.

• Career executive assistant experience

• Experience supporting more than one senior executive is preferred.

• Music or entertainment experience is highly preferred.

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.