Executive Assistant

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About Us

Kyriba is a global leader in liquidity performance that empowers CFOs, Treasurers and IT leaders to connect, protect, forecast and optimize their liquidity. As a secure and scalable SaaS solution, Kyriba brings intelligence and financial automation that enables companies and banks of all sizes to improve their financial performance and increase operational efficiency. Kyriba’s real-time data and AI-empowered tools empower its 3,000 customers worldwide to quantify exposures, project cash and liquidity, and take action to protect balance sheets, income statements and cash flows. Kyriba manages more than 3.5 billion bank transactions and $15 trillion in payments annually and gives customers complete visibility and actionability, so they can optimize and fully harness liquidity across the enterprise and outperform their business strategy. For more information, visit www.kyriba.com.

Location: Staines UK - Hybrid Role (3 days in office, 2 days remote)

About the Role: 

We are looking for a highly organised and proactive Assistant to join the executive team of a fast-paced and dynamic fintech organisation. Acting as the right hand to the Senior Executive Assistant and providing key support to 1-2 Executives, you will play a vital role in ensuring seamless operations at the executive level.The ideal candidate will be resourceful, adaptable, and comfortable managing a varied workload where no two days are the same. As a highly trusted individual, you will handle confidential material daily, requiring discretion, professionalism, and a calm, collected approach. You will take ownership of a wide range of responsibilities, ensuring the smooth running of executive support functions. Success in this role requires someone who is not afraid to roll up their sleeves to get things done.

Key Responsibilities: 

• Support 1-2 Executives and Senior Executive Assistant in daily operations 

• Coordinate meetings, events and travel, including creating detailed itineraries and managing bookings for cars, restaurants and hotels

• Work with the travel agency to arrange seamless travel plans 

• Drive projects, create presentations and reports, and conduct research 

• Liaise and collaborate with internal and external stakeholders, board members and external clients

• Manage diary and inbox, ensuring your executive(s) stays on top of priorities

• Oversee expense reporting and other general office administration 

• Prepare for meetings by conducting client research, creating agendas, and taking minutes during meetings 

• Maintain and organise files and documents

• Help manage the office and ensure smooth administrative processes. 

Qualification and Skills: 

• Proactive, organised, and always thinking two steps ahead

• Calm under pressure with strong problem-solving skills

• Structured thinking, detail-oriented with excellent verbal and written communication skills

• Tech savvy and confident in suggesting process improvements

• Comfortable with ambiguity and resourceful

• Trusted team player, professional and discreet 

This role offers an exciting opportunity to be a true extension of the executive team, working closely with senior leadership and making a real impact. If you thrive in a challenging, fast-paced environment and want to contribute to the success of a high-performing team, we’d love to hear from you.