Executive Assistant

About us

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organization reflect and understand the customers we exist to serve.

With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.

About the role

By Joining Maersk, you will become part of the global family of the company that moves 20% of global trade everyday all the way, where one of our core values is Our Employees. It goes without saying that we value diversity: we thrive on the diversity of our talent in all its forms, and we see it as a strength in building high-performance teams across brands, cultures, and locations.

We are looking for an Executive Assistant who enjoys handling diverse coordination tasks and is also sparring partner and go-to person, to contribute to creating a great and fun environment for a diverse, global, and dynamic team.

Responsibilities

While we expect you are effective in handling the support with administrative tasks on a day-to-day basis, we also hope you like to be involved in different projects, connect with our teams and helps us ensure our function is a great place to work in.
 

Your key responsibilities will include:

• Proactively handle the calendar management

• Support the manager with meeting scheduling, travel booking and expense management

• Plan off-sites and social gatherings, take care of the travel management (including visa and bookings)

• Support onboarding and offboarding for team members and become the go-to expert for our teams for various kinds of questions

• Together with our Leadership team define department priorities, handle internal communication and coordinate internal change projects

• Build your internal network within our EA community to ensure you’re always up-to-date related to internal policies and procedures

• Take part of different assignments and projects, prepare communication, share materials and coordinate the different activities within the function

• Resolution of day-to-day practical issues and queries including coordination with IT service Desk and People function.

• Support on approval process for invoices and other administrative processes incl. budget follow-up

• Being a great team ambassador and ensuring a trust-worthy relationship with the manager, leadership team, and other key stakeholder in the organization

We are looking for someone

• Enjoys being in the center of a very dynamic function

• Being driven by proactively finding solutions to different and interesting challenges – that said we will always have your back and be there to support you.

• Are curious and eagerly want to learn and contribute to the success of our team – collaboration is key for us and we hope you will help us find ways to have a fun and engaging environment.

• A structured way of working and the ability to juggle multiple balls in the air without losing the overview, which also means it is never boring when you work with us.

• Have high energy and are great at building rapport with other stakeholders

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected].