Executive Assistant

Title: Executive Assistant

Location: Hybrid, on-site at our 300 South Front Street, Marquette, MI office

About Acrisure:

Acrisure is a global Fintech leader that combines the best of humans and high tech to offer multiple financial products and services to millions of businesses and individual clients. We connect clients to solutions that help them protect and grow what matters, including Insurance, Reinsurance, Cyber Services, Mortgage Origination and more.

Acrisure employs over 17,000 entrepreneurial colleagues in 21 countries and have grown from $38 million to $4.3 billion in revenue in just over ten years. Our culture is defined by our entrepreneurial spirit and all that comes with it: innovation, client centricity and an indomitable will to win.

Job Summary:

The Executive Assistant serves as an extension of the Great Lakes Leadership Team, providing friendly, and confidential assistance in a fast-paced environment. 

As an Executive Assistant, your success in this role is dependent on your superior attention to detail and ability to manage multiple competing priorities is critical. A high level of integrity and discretion in handling confidential information is essential for success in this role. 

Your ability to anticipate executive schedules with a forward-thinking mindset while simultaneously offering input and ideas for efficiencies will establish you as a trusted partner. This role will also serve to support the leadership team to assist with key activities as needed, e.g., as a key coordinator of team activities, communications, and overall being a key partner to the leadership team.

Responsibilities:

• Supporting our leadership team through calendar and email management, scheduling appointments, and setting up internal and external meetings. 

• Helping our Managing Partner, L1, L2 leaders and other members of the leadership team, as well as their direct reports with project management, communication, and prioritizing tasks as needed.

• Coordinates a variety of meetings, events, or programs, which may comprise managing logistics, scheduling and calendars, preparing and distributing meeting materials, taking meeting minutes, managing attendee lists, and coordinating room reservations and/or catering needs. The coordination of these events may be in collaboration with the Great Lakes Regional Marketing and Communication Team.

• Coordinate and track Leadership’s direct reports’ check ins and reviews.

• Managing and updating Leadership Sharepoint pages and other project management tools.

• Monitor and distribute incoming mail related to correspondence.

• Manage travel plans and expense reports.

• Review incoming expense reports for Managing Partner’s approval.

• Share ideas for continuous improvement and cost savings.

• Coordinates and participates in event planning activities, such as employee engagement events, monthly birthdays, and anniversary celebrations.

*This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management*

Requirements:

• Unquestionable character and work ethic; takes ownership of work, is accountable and learns from mistakes, and regularly goes above and beyond the call of duty. 

• Outstanding communication skills with demonstrated ability to build effective working relationships across all levels within the organization. 

• Organizational skills are essential for success. 

• Ability to frequently handle pressures related to meeting deadlines and working on projects requiring concentration and attention to detail. 

• Comfortable practicing independent judgement and taking initiative, keeping projects moving forward and on track with pace of the business.

• Working with utmost confidence and tact in all situations.

• Excellent problem-solving skills.

• Occasional travel to support regional events and initiatives.

Education/Experience:

• Minimum of 5 years’ experience providing Executive Assistant support for senior executives in a fast-paced corporate environment OR a bachelor’s degree and 2 years’ experience providing Executive Assistant support 

• Advanced knowledge and use of Microsoft Outlook 

• Strong knowledge and use of Microsoft Teams, PowerPoint, Excel, SharePoint, and Word 

• Experience with heavy calendaring involving competing schedules and plans, and the coordination of complex travel itineraries involving multiple parties. 

• Demonstrated ability to effectively prioritize, plan, and execute Executive Assistant responsibilities in an organized and timely manner. 

• Strong attention to detail, organization, and ability to independently troubleshoot unforeseen logistical issues. 

• Polished presence and demonstrated ability to represent Acrisure in a professional manner. 

• Demonstrated success organizing events varying in size and complexity including the management of event logistics, registration, and attendee tracking. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate stress due to regular deadlines and daily challenges.

• High finger dexterity while typing documents and forms.

• Occasionally lift up to 20 lbs.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hybrid environment, where work may be done in a temperature-controlled, non-smoking office.

• The noise level in the work environment is usually moderate.

Benefits & Perks:

• Competitive Compensation

• Industry-Leading Healthcare

• Savings and Investments

• Charitable Giving Programs

• Offering hybrid work option

• Opportunities for Growth

• Educational Resources

• Generous time away

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Acrisure is committed to employing a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran, or disability status. California residents can learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy available at www.Acrisure.com/privacy/caapplicant.
 

To Executive Search Firms & Staffing Agencies: Acrisure does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Acrisure’s property, and Acrisure will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Acrisure’s Human Resources Talent Department.