AST Defeasance is the largest firm in its field nationwide, advising on several thousand commercial real estate finance transactions every year. Our services include sophisticated real estate loan payoff strategies such as Defeasance, Yield Maintenance and Swap Breakages, as well as complex interest rate hedging concepts including Interest Rate Caps, Swaps, Collars and Floors. The company has grown consistently for the past two decades and has expanded its services to cover nearly all needs commercial real estate owners possess in the capital markets space covering every stage of a loan’s life. As a boutique team employees benefit from direct interaction with the entire management team, including training and mentorship. Once trained, employees are on active deals right away gaining hands-on experience in a high paced, high impact environment.
Job DescriptionWe’re looking for a self-starter with a calm, steady presence who anticipates needs before they’re voiced, follows up persistently (and professionally) when answers are slow to come, and never lets a deadline slip.
If you thrive under pressure, take initiative without being asked, and can keep a direct, demanding leader on track without taking it personally, you’ll be an indispensable part of this team. You’ll have real visibility, real responsibility, and a direct line to the decision-maker.
What You’ll Do:
- Own the inbox: Manage and respond to emails on the President’s behalf, prioritizing what matters and keeping things moving without waiting for direction
- Keep the calendar under control: Schedule meetings, appointments, and travel, proactively adjusting as priorities shift
- Be the gatekeeper: Provide phone support, screening and directing calls with professionalism and good judgment
- Drive follow-through: Track open items, chase down approvals and decisions, and make sure nothing falls through the cracks
- Support the sales effort: Join sales calls to take notes, send timely follow-ups, and schedule client meetings
- Keep the CRM sharp: Lead projects to update and maintain customer records in the CRM
- Run weekly marketing outreach: Send marketing emails to clients every week, on time and on brand
- Create polished deliverables: Prepare reports, presentations, and business documents, often on short notice
- Protect sensitive information: Handle confidential matters with complete discretion
- Jump in wherever needed: Take on additional administrative duties as the business requires
- 5+ years of experience in an executive-level support role, ideally supporting a senior leader with a demanding style
- Proven ability to manage up: you’re comfortable following up repeatedly, making decisions independently when needed, and staying composed under pressure
- A proactive, deadline-driven mindset; you anticipate problems and solve them before they escalate
- Strong communication and interpersonal skills, especially in client-facing situations
- Experience with a CRM such as Salesforce or HubSpot (preferred)
- Experience handling sales calls or supporting a sales team (a plus)
- Proficiency in Microsoft Office and other business software
- Ability to work independently and efficiently in a small office environment
- Resilience, a sense of humor, and the confidence to not take things personally
$65,000-$85,000
Skills Required
- 5+ years of experience in an executive-level support role
- Experience supporting a senior leader with a demanding management style
- Ability to manage up, follow up persistently, make independent decisions, and remain composed under pressure
- Proactive, deadline-driven mindset with strong problem-solving abilities
- Strong communication and interpersonal skills, including client-facing communication
- Experience with a CRM such as Salesforce or HubSpot
- Experience handling sales calls or supporting a sales team
- Proficiency in Microsoft Office and other business software
- Ability to work independently and efficiently in a small office environment
- Resilience, sense of humor, and confidence in handling demanding situations
AST Defeasance Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AST Defeasance and has not been reviewed or approved by AST Defeasance.
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Career-Linked Recognition & Rewards — An entrepreneurial, performance-driven environment with merit-based advancement is noted, which some candidates value over big-company structures. Responsibility can grow quickly with meaningful deal exposure, indicating rewards tied to contribution.
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Wellbeing & Lifestyle Benefits — Occasional office perks like free team lunches and early-leave Fridays are mentioned as small quality-of-life boosts. While not core coverage, these extras can improve day-to-day experience.
AST Defeasance Insights
What We Do
AST Defeasance is the first choice of commercial real estate borrowers and lenders looking for the highest quality and lowest cost defeasance consultants. There are real differences between AST Defeasance and its competitors: 1) NO UPFRONT FEES. We don't get paid until the deal closes. 2) We offer the lowest cost defeasance services in the industry since we refuse to partner with individual broker-dealers. AST collects multiple bids from the largest investment banks on Wall Street. 3) We'll close your deal in 2 weeks guaranteed. 4) We have a 100% closing track record. 5) AST Defeasance assesses each commercial real estate deal individually, utilizing state-of-the-art techniques to lower defeasance costs, including Residual Sharing, Defeasing to the Open Window and Competitive Securities Pricing and Custom-Made Securities. We know that defeasance is often the smallest part of our clients’ commercial real estate refinancings or sales. AST Defeasance manages the entire defeasance process from start to finish so you can focus on your closing.
