Job Advert
Job Title: Executive Assistant
Job Type: On-site, Full-time
Reporting Line: Managing Director
Department: Office of the Managing Director
Role Summary
Our client is a newly established Nigerian franchise of an established international consumer electronics and home appliances brand, known for making quality technology affordable. The company is launching in Abuja, with plans to expand across Nigeria and West Africa.
The Executive Assistant will be the right hand to the Managing Director as the company stands up the business, keeping them organised, the office running, and launch work moving, and acting as a key link with the international franchisor team. This role is expected to also help build the systems everyone else relies on, from filing structures to vendor lists to onboarding packs.
Key Responsibilities
Executive Support
Manage the Managing Director's calendar, meetings, travel and correspondence across Nigeria and international time zones
Act as first point of contact for partners, franchisor representatives, vendors, regulators and visitors
Prepare meeting agendas, take minutes and track actions to completion
Draft letters, reports, presentations and internal communications
Franchisor Coordination
Schedule calls with the international franchisor team and prepare updates and reports
Track franchise deliverables, deadlines and document requests
Office Setup and Launch Readiness
Coordinate office setup and ongoing administration: suppliers, facilities, equipment, utilities and supplies
Support launch readiness, including product shipment logistics and store or showroom fit-out, working with clearing agents, contractors and suppliers
Support company setup tasks such as statutory registrations, permits and document collation with external advisers
Step in to coordinate launch events, site visits and special projects
Administration, HR and Finance Support
Maintain organised digital and physical records, contracts and company documents
Support recruitment logistics and new-hire onboarding for the founding team
Track petty cash, process invoices and expense claims, and liaise with the Accountant
Education, Qualification and Experience
Essential Requirement
5+ years as an Executive Assistant, Personal Assistant or Office Manager
Exceptional organisation; juggles competing priorities without dropping details
Strong written and spoken English; polished, professional communicator
Advanced Google Workspace and/or Microsoft 365 skills
Discretion with confidential information
Working knowledge of Abuja business processes, vendors and logistics
Self-starter who is hard-working, comfortable with start-up pace and willing to wear multiple hats
Based in Abuja and available full-time and exclusively
Strongly Preferred
Experience supporting a founder or senior executive
Consumer electronics, retail, import and distribution, or multinational subsidiary experience
Experience coordinating with an international head office or partner
Office setup, procurement or HR administration experience
Bachelor's degree or HND
Skills Required
- 5+ years of experience as an Executive Assistant, Personal Assistant, or Office Manager
- Exceptional organizational skills and ability to manage competing priorities
- Strong written and spoken English
- Advanced Google Workspace and/or Microsoft 365 skills
- Ability to handle confidential information with discretion
- Working knowledge of Abuja business processes, vendors, and logistics
- Self-starter comfortable working at startup pace and wearing multiple hats
- Based in Abuja and available full-time and exclusively
- Experience supporting a founder or senior executive
- Experience in consumer electronics, retail, import and distribution, or a multinational subsidiary
- Experience coordinating with an international head office or partner
- Office setup, procurement, or HR administration experience
- Bachelor's degree or HND
What We Do
DesignThink Advisory is a consultancy that helps startups in emerging markets, particularly in Africa and beyond, build resilient and compliant teams. They specialize in talent acquisition, HR policy design, and ongoing people management, using a human-centered, people-focused creative approach to help founders hire, pay, and retain the talent necessary for strategic growth and success.
