Executive Assistant

By joining the National Student Clearinghouse, you can be sure that the work you do now will help shape the future of education and the workforce in the U.S. As the trusted source for higher education data since 1993, the Clearinghouse is the leading provider of transcript and data exchange services, automated enrollment and degree verifications, learner insights and research, and compliance solutions for schools, businesses, and learners nationwide. As a 501(c)(3) nonprofit organization, the Clearinghouse works with nearly 3,600 postsecondary institutions to meet their compliance needs and with thousands of high schools and districts to provide continuing collegiate enrollment, progression, and completion statistics about their alumni. In addition, the Research Center publications inform policymakers and business leaders about student educational pathways. Using our unique combination of data, analytics, and software to drive our mission, security and privacy is paramount. Join us as we continue to invest in our talent and new advanced technologies to unlock the power of data on behalf of all learners.

The Executive Assistant to the CEO serves as a trusted administrative and operations partner to the President and CEO. Reporting to the Senior Director, Executive and Enterprise Services, this role is responsible for managing the President and CEO's calendar, coordinating travel, scheduling meetings, preparing materials, and supporting the daily administrative and program operations of the CEO.

The position provides dedicated administrative capacity for the CEO while supporting effective coordination across Board of Directors activities, Executive Leadership Team (ELT) meetings, Leadership Council meetings, and other CEO-sponsored meetings and strategic initiatives. The Executive Assistant coordinates Board scheduling and meeting logistics, assists with the preparation and distribution of materials, and collaborates closely with the Senior Director, Executive and Enterprise Services, who serves as Board Liaison.

Success in this role requires exceptional organization, discretion, professionalism, attention to detail, and the ability to manage competing priorities in a fast-paced executive environment. The Executive Assistant serves as a primary point of contact for the President and CEO's schedule and administrative coordination and helps ensure that the President and CEO is well prepared and effectively supported and thoroughly briefed on key strategic initiatives

Currently, this is a hybrid position, and this position will be required to work on-site at our office and the frequency would depend on the department/division's requirements. Therefore, candidates must reside within a reasonable distance to commute to our office when required.

• Demonstrate the Clearinghouse's core competencies: Customer Focus, Optimizes Work Processes, Collaborates, Communicates Effectively, and Be Open and Authentic.
• Provide dedicated executive administrative support to the President and CEO.
• Manage and maintain complex schedule of the President and CEO, including prioritizing requests, scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders.
• Coordinate domestic business travel, itineraries, accommodations, transportation, and related logistics for the President and CEO and Board members, as needed.
• Serve as a primary administrative point of contact for the CEO and maintain professional interactions with Board members, executives, employees, and external stakeholders.
• Coordinate scheduling, logistics, travel, and meeting support for Board of Directors and committee meetings in partnership with the Senior Director, Executive and Enterprise Services.
• Assist with the preparation, formatting, organization, and distribution of Board, ELT, Leadership Council, and executive meeting materials.
• Support meeting logistics for CEO-sponsored meetings, ELT meetings, Leadership Council meetings, executive retreats, and other leadership forums.
• Manage the President and CEO's expense reports, reimbursements, invoices, and related administrative documentation in accordance with organizational policies.
• Support the tracking of the President and CEO's commitments, action items, follow-up activities, and meeting deliverables as assigned.
• Prepare and format correspondence, agendas, and executive communications using Microsoft Office applications.
• Coordinate catering, room reservations, audiovisual requirements, guest access, and meeting setup for President and CEO and Board meetings.
• Maintain confidential executive, Board, employee, and organizational information with the highest degree of discretion and professionalism.
• Partner with Conferences and Events and Facilities and Administrative Services staff to support the seamless execution of Board meetings, executive events, and leadership gatherings.
• Provide backup administrative support to ensure continuity of executive operations.
• Support special projects, strategic initiatives, and administrative activities assigned by the Senior Director, Executive and Enterprise Services and/or the CEO.
• Maintain accurate electronic and administrative records related to President and CEO operations and Board activities.

Position may be required to perform other duties as required.

These essential functions are representative of those that must be met by an employee to successfully perform the job. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions.

• Bachelor's degree in any field of study. A combination of education and experience including military service will also be considered.
• 5 years of progressively responsible administrative support experience, including providing direct or general administrative support to C-level executives.
• Demonstrated experience coordinating complex executive calendars, travel, meetings, and communications; supporting executive leadership and governance-related meetings; handling confidential information; and effectively managing multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Outlook, including management of complex executive calendars, scheduling across multiple stakeholders and time zones, meeting coordination, inbox management, and travel itinerary planning.
• Advanced proficiency in Microsoft Word, PowerPoint, Excel, Teams, and other collaboration tools, including preparation, formatting, and maintenance of executive correspondence, presentations, reports, meeting materials, agendas, spreadsheets, and related documents.
• Demonstrated expertise in executive calendaring, meeting logistics, and coordination of high-priority activities involving executive leadership, Board members, committees, and external stakeholders.
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities and deadlines in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills with the ability to interact professionally and effectively with individuals at all levels of the organization.
• Ability to exercise sound judgment, discretion, and professionalism when handling confidential, sensitive, and proprietary information.
• Strong attention to detail, accuracy, and follow-through in the preparation and management of executive communications, schedules, and related materials.
• Demonstrated ability to build and maintain effective working relationships with senior executives, Board members, external partners, and other key stakeholders.
• Ability to work independently, anticipate administrative needs, and proactively resolve scheduling and coordination challenges while maintaining effective collaboration across teams.
• Demonstrates the Clearinghouse’s core competencies: customer focus, optimizes work processes, communicates effectively, collaborates, and is open and authentic.
• Must live within a commutable distance to Herndon, VA.
• Must be currently authorized to work in the United States on a full-time basis. We do not intend to sponsor external applicants for work visas, and may consider sponsorship only if no qualified candidates can be found who are authorized to work without sponsorship.
• Must be at least 18 years old.

• Experience serving as the primary Executive Assistant to a Chief Executive Officer (CEO) or President.
• Experience supporting a Board of Directors and/or Board committees within a corporate governance environment.
• Experience with Board governance software, such as BoardEffect or similar meeting management platforms.
• Experience coordinating executive leadership events, Board meetings, annual meetings, off-site meetings, or other high-profile organizational events.
• Advanced experience preparing executive presentations, Board packets, briefing materials, and other communications for senior leadership audiences.
• Experience supporting executive and governance operations within a regulated, complex, or highly confidential business environment.

• Use of a computer for 8 or more hours a day.
• Use of a telephone and/or copy machine.
• Frequently required to sit for 7 or more hours per day.
• Occasionally required to use hands and fingers to operate, handle, and reach.
• Vision abilities include close vision and the ability to adjust focus
• Ability to work in a hybrid environment, including regularly reporting to the Herndon, VA office and as needed to support executive schedules, business needs, and team requirements.

The National Student Clearinghouse provides a robust benefit program designed to help meet the needs of each employee and their family, both now and in the future. We offer comprehensive medical, dental, and vision insurance, as well as life and disability insurance benefits, for employees and their qualified dependents. Health care, dependent care, and limited purpose flexible spending accounts, as well as a health savings account with annual employer contributions of $300 for employees and $600 for employees who are enrolled with their spouse and/or dependents, voluntary supplemental health plans for Accident and Hospital Indemnity coverage, and infertility coverage are options available for employees to set aside pre-taxed dollars for certain qualifying expenses. We offer a very generous 401k matching contribution program with the opportunity to defer pre-tax and Roth contributions, as well as catch-up contributions for those who are eligible! We are proud to offer a competitive paid leave program consisting of vacation, sick, and personal time, as well as paid holidays, up to 3 weeks of paid parental leave during a 12-month period , and up to 5 days of paid military leave per calendar year . Vacation time will accrue based on length of service, and new full-time hires can accrue up to 13 days of vacation and up to 10 days of sick time per year. On an annual basis, new employees may use up to 32 hours of accrued sick time as personal time. Additionally, the Clearinghouse observes at least 15 paid holidays per year, including company year-end close between Christmas and New Years Holidays.

Another perk is that employees have the option to get reimbursed for basic wholesale company and roadside assistance memberships (e.g., Costco and AAA) and to request a buy back on portions of unused accrued vacation based on tenure and certain other qualifications. Employees can further their education and professional development by using our Employee Education Assistance Program, which establishes reimbursement for qualified education expenses upon successful completion of the program, and leveraging the enterprise-wide LinkedIn Learning subscription. There are additional employee benefits too, including but not limited to, mental health with up to eight free therapy sessions for employees and their family members and well-being reward benefits. With the Clearinghouse being an eligible 501(3)(c) nonprofit organization, employees are eligible for service credit towards the Public Service Loan Forgiveness program (PSLF). To find out more, please request a copy of our Benefits at a Glance!

Additionally, we reasonably believe that the salary range for this position is between $67,465 and $84,460.

The pay range listed above represents a good faith estimate and is not a guarantee of compensation or salary. The National Student Clearinghouse considers multiple factors when determining base pay for offers, including but not limited to the responsibilities and scope of the role, as well as a candidate’s experience, education, knowledge, skills, abilities, internal equity, and alignment with market data.

Internal Candidates: If you feel you meet the qualifications for the role, we strongly encourage you to apply and focus on preparing for the application process. Finalist internal candidates will receive a compensation review prior to any offer being made. In accordance with the Clearinghouse’s compensation and promotion guidelines, internal compensation practices will be applied first, which may result in pay that differs from the posted salary range.

This job announcement was posted to the National Student Clearinghouse’s Careers site at www.studentclearinghouse.org/careers and the internal job board via ClearCo 10/23/2026 and the online application period will be open for at least 3 days from this posting date. A completed online application is required to be considered for this opportunity.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities: The National Student Clearinghouse is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status (or known to have a spousal, family, business, social or other relationship or association with a protected veteran), sexual orientation, genetic information, arrest record, natural hairstyle, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Pay Transparency Notice: The National Student Clearinghouse is a federal contractor that abides by all applicable equal opportunity laws and regulations. Under these laws, companies doing business with the federal government must provide applicants and employees with certain policies, including the following information. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)