The Role
Provides high-level administrative and business support to senior leadership, managing schedules, meetings, travel, expenses, communications, governance forums, reports, and action tracking. Coordinates strategic projects, stakeholder visits, and cross-functional collaboration between the Noida office and the wider organization. Maintains expense reporting, supports budget control, anticipates leadership needs, and improves executive operating processes.
Summary Generated by Built In
Contract Type: Full time, Permanent
Location: Noida
JOB OVERVIEW
The Executive Assistant will provide high-level administrative, organisational, business support & senior leadership team at Study Group. The role will act as a trusted point of coordination, ensuring effective management of the Senior Leadership schedule, priorities, meetings, communications, and key business activities.
The ideal candidate will be highly organised, proactive, and professional, with strong communication and stakeholder-management skills.
ABOUT THE ROLE
- Provide high-level executive support to the Senior Leadership , enabling effective prioritisation and execution through proactive diary, travel, stakeholder, and meeting management.
- Support the Senior Leadership in the preparation, coordination, and delivery of key business reports, presentations, reviews, and strategic communications.
- Drive effective governance and coordination of key management forums, including business reviews, quality reviews, leadership meetings, and other strategic forums.
- Coordinate meeting agendas, minutes/MOMs, and action tracking, ensuring clear ownership, timely follow-up, and visibility of progress against agreed priorities and commitments.
- Provide project coordination and ad-hoc project management support for strategic SE initiatives, helping to drive timelines, stakeholder alignment, deliverables, and successful execution.
- Act as a key coordination link between the Noida office and the wider Study Group organisation, strengthening communication, collaboration, visibility, and engagement across teams and locations.
- Support the planning and coordination of senior stakeholder visits, managing end-to-end travel arrangements, agendas, onsite logistics, and stakeholder requirements to ensure a seamless experience.
- Oversee executive expenses and travel administration, ensuring accurate and timely processing, reimbursement, and compliance through effective use of Concur and related processes.
- Establish and maintain monthly and annual expense tracking and reporting, providing visibility of expenditure, supporting budget management, and identifying opportunities for improved cost control.
- Proactively anticipate the Senior Leadership's priorities and business requirements, ensuring key actions, deadlines, meetings, and stakeholder commitments are effectively coordinated and progressed.
- Contribute to continuous improvement of executive and management processes, identifying opportunities to streamline ways of working, improve communication, and enhance operational effectiveness.
- As a newly established role, responsibilities and priorities will evolve in line with business needs, with a focus on increasing strategic impact, cross-functional collaboration, and executive effectiveness.
- Bachelor’s degree in Business Administration, Management, Communications, or a related discipline.
- Ability to anticipate the needs of senior leadership, manage competing priorities, and proactively support effective decision-making and execution.
- Highly organised with strong attention to detail and the ability to manage multiple deadlines, meetings, projects, and priorities simultaneously.
- Strong interpersonal and relationship-building skills, with the confidence to engage effectively with senior leaders, internal teams, and external stakeholders.
- Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and appropriately across different levels of the organisation
- Understanding of organisational priorities, commercial considerations, governance, and operational processes, with the ability to connect day-to-day activities to wider business objectives.
- Strong ability to coordinate projects and initiatives, track deliverables, manage timelines, identify dependencies, and ensure actions are progressed to completion.
- Strong understanding of expense management, budget tracking, travel processes, and financial controls, with a focus on accuracy and cost effectiveness.
- Proficient in Microsoft Office/365 and relevant business systems, with the ability to use technology effectively to improve organisation, reporting, communication, and workflow.
Study Group is a leading international education provider that is dedicated and passionate about helping students around the world, creating a brighter future and reaching their full potential. With university partnerships and a variety of face-to-face, online, and hybrid study programmes, we are able to provide students with the resources and guidance they need to succeed. Our global network of offices and university partnerships ensure that students receive the best educational services available. Additionally, our Insendi platform enables us to deliver innovative, accessible, and intuitive digital learning experiences with the most advanced digital tools available.
ORGANISATIONAL COMPLIANCE
Study Group is proud of its high standards in safeguarding and recognises its importance in enabling the best possible student experience and outcomes. For successful applicants, the following checks will be conducted- Criminal Background Check (country-specific), x2 References, ID and Right to Work checks as well as Education Verification.
We are proud to be an equal-opportunity employer and we strive to create a diverse and inclusive workplace. We are committed to providing equal opportunities for all individuals, regardless of race, gender, religion, nationality, or any other factor. We believe that the best person for the job should be selected based on skills and experience alone. Your information will be kept confidential and stored securely. Please see our Privacy Policy.
Skills Required
- Bachelor’s degree in Business Administration, Management, Communications, or a related discipline
- Ability to anticipate senior leadership needs and manage competing priorities
- Strong organization, attention to detail, and ability to manage multiple deadlines, meetings, projects, and priorities
- Strong interpersonal and relationship-building skills with senior leaders, internal teams, and external stakeholders
- Excellent written and verbal communication skills
- Understanding of organizational priorities, commercial considerations, governance, and operational processes
- Ability to coordinate projects and initiatives, track deliverables, manage timelines, identify dependencies, and complete actions
- Understanding of expense management, budget tracking, travel processes, and financial controls
- Proficiency in Microsoft Office/365 and relevant business systems
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The Company
What We Do
Study Group is a global leader in preparing students for international academic success and rewarding careers through life-changing learning. We provide education through International Study Centres (ISCs) in collaboration with leading universities. Our pathway programmes provide the language, academic and social skills that students need for university progression and continued success in a global society. Study Group creates new opportunities for students to fulfil their academic or professional goals. Study Group believes that multicultural learning environments are beneficial for all. We help international students from across the world adjust to life at all our partnering universities, and fulfil their potential
