Executive Assistant

Position Title: Executive Assistant
Position Type: Regular - Full-Time
Requisition ID: 44701
In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.
About the role.
The Executive Assistant provides comprehensive administrative support to the VP, SCA & Manufacturing Excellence, VP Global Engineering, and VP NA Engineering. This role plays a critical part in ensuring efficient day-to-day operations by coordinating complex schedules, managing communications, supporting travel and meeting logistics, and assisting with key administrative processes across a global environment.
What you'll be doing.

• Manage complex calendars, meetings, and conference calls across multiple global time zones using Outlook.
• Coordinate meeting logistics, including travel arrangements, room bookings, catering, and virtual meeting support.
• Manage information flow, prioritize communications, and support email management for leaders.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Support department SharePoint sites and assist team members with navigation and document organization.
• Prepare presentations, reports, spreadsheets, and other materials using Microsoft Office applications.
• Assist with onboarding activities for new employees, including equipment, system access, and meeting coordination.
• Create and submit expense reports and support invoice processing and vendor inquiries.
• Provide reception coverage and administrative support as needed.
• Serve as a backup for administrative team members and support additional business needs as required.
• Assist with basic troubleshooting of laptops, mobile devices, and other office technology.

What you'll need to be successful.

• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn and adapt quickly to new software systems and technologies.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Demonstrated ability to work independently and collaboratively within a team environment.
• Strong problem-solving skills and sound judgment when handling competing priorities.
• Ability to remain composed and effective in a fast-paced environment with tight deadlines.
• High level of professionalism, diplomacy, and confidentiality.
• Strong attention to detail and ability to anticipate future needs and challenges.
• Experience supporting senior leaders or executives in an administrative capacity is preferred.

About the team.
You will be part of a collaborative global Engineering and Manufacturing Excellence organization that supports operational performance, continuous improvement, and strategic initiatives across the business. The team works closely across functions and geographies, bringing together technical expertise, operational excellence, and innovation. As the Executive Assistant, you will play a key role in enabling team effectiveness by supporting leadership and helping drive seamless coordination across the organization.
About McCain.
Click Here to learn more about McCain and how we provide opportunities to make an impact that matters.
Leadership principles.
At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.
AI & Digital Capabilities.
At McCain, AI and digital capabilities are part of how we work and innovate. We value curiosity toward emerging technologies and the thoughtful, responsible use of AI-enabled tools to improve outcomes as part of our future-ready culture.
The McCain experience.
We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you'll find opportunities to learn, grow, and thrive. Join us and experience why we're better together.
Our purpose is grounded in building meaningful relationships. We're big believers in the power of working together in person-it helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details.
Compensation Package : $52,600.00 - $70,200.00 . USD annually
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs. This posting is for an existing vacancy.
Benefits: At McCain, we're on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do, every day. We understand and appreciate that each person's needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Well-being programs include vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned with applicable law and can vary by work level, location, and nature of the role. Additional benefit detail available during the application process.
Your well-being matters to us, and we're here to provide you with the necessary resources to support you in being your best self at work - and at home.
McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy , as applicable. McCain leverages AI in the hiring process, though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here .
Job Family: General & Administration
Location(s): US - United States of America : Illinois : Oakbrook Terrace
Company: McCain Foods USA, Inc.