The Role
Provides comprehensive administrative support to the President and COO, including calendar and email management, correspondence, travel coordination, expense processing, presentations, meeting logistics, research, follow-up tracking, and confidential administrative tasks. The role requires strong organization, discretion, communication, prioritization, and proficiency with Microsoft Office, Outlook, and Teams.
Summary Generated by Built In
We are seeking a highly organized and proactive Executive Assistant to join our team. This pivotal role provides comprehensive administrative support to the President & COO, ensuring smooth daily operations, reducing the administrative tasks and allowing the President to focus on his executive responsibilities. This position offers an excellent opportunity to contribute to a professional environment where your skills in calendar management, communication, creativity and administrative coordination will be valued and utilized.
Duties
- Managing President's daily, weekly, monthly, yearly schedules,
- Monitoring President's e-mail for urgent items and notifying him as needed.
- Draft correspondence on President’s behalf, reviewing for approval with President and then sending communications after receiving approval.
- Manage the President’s e-mail box, prioritizing important e-mails, deleting junk mail, etc.
- Coordinate travel arrangements and prepare detailed itineraries for President and other company Management personnel traveling with the President.
- Process President’s expense reports
- Create PowerPoint presentations using the concept and details provided by the President.
- Assist in preparing materials, presentations, and background research for meetings.
- Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups involving the President.
- Maintain supplies used by the President for meetings and daily work.
- Keep President’s office organized.
- Attend meetings involving the President, noting commitments made by the President and arrange for staff implementation of commitments.
- Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy.
- Performs other secretarial and administrative duties.
Requirements
- 3-5+ years of previous experience supporting executives, board members, or senior leadership
- Strong organizational and project management skills; able to manage competing priorities
- Professionalism, discretion, and ability to handle confidential information
- Proficiency in Microsoft Office Suite, Outlook and Teams
- Adaptable, collaborative, and proactive with a strong sense of initiative
- Bilingual proficiency in English and Japanese (verbal and written) is not required, but is considered a strong plus
TRAM, Inc. is a Japanese owned automotive parts supplier, serving the Japanese Transplants (Toyota, Nissan, Subaru, etc.) as well as the domestic OEMs (Ford and GM). Located in Plymouth, MI, TRAM, Inc. is a subsidiary company of Tokai-Rika Co. LTD, which is located in Nagoya, Japan. TRAM was founded in 1986 and currently employs 2,500+ people at our 5 locations.
We manufacture automotive components such as switch-related products (window regulators, headlights, cruise control, turn signals, multifunction and HVAC switches), security and safety-related products (shift levers, steering wheels, steering locks, seat belts, key cylinders, mechanical and remote keys).
Shift your career into drive and help TRAM make the driving experience an intuitive connection between the human body and the vehicle.
TRAM, Inc. is an Equal Opportunity Employer.
For additional information about our companies, please see our web site at http://www.tokai-rika.co.jp/en/
This is a great opportunity to join our growing organization and enhance your skills to become a valuable member of our successful team!
Skills Required
- 3-5+ years of experience supporting executives, board members, or senior leadership
- Strong organizational and project management skills
- Ability to manage competing priorities
- Professionalism and discretion
- Ability to handle confidential information
- Proficiency in Microsoft Office Suite, Outlook, and Teams
- Adaptability, collaboration, proactivity, and strong initiative
- Bilingual English and Japanese verbal and written proficiency
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The Company
What We Do
TRAM, Inc. is a North American subsidiary of Tokai-Rika Co. LTD, serving as a Tier 1 automotive parts supplier for major OEMs like Toyota, Nissan, Ford, and GM. They specialize in the design, manufacture, and assembly of automotive components, including switch-related products, security systems, and safety devices like seat belts and steering wheels, with a mission to create intuitive connections between the human body and the vehicle.
