Enjoy a career, packaged with care, whilst helping protect food, people and the planet
We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.
You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together.
We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.
We are looking for a proactive, highly organized, service-minded and flexible Executive Assistant to join our CEO Office. This is a unique opportunity to work at the heart of a global organization, supporting senior leadership and contributing to the smooth running of a dynamic international business environment.
In this role, you will provide practical administrative and coordination support to the CEO Office/Executive Assistant to the President & CEO. Your responsibilities will include handling invoices, travel bookings and expense claims, handling meeting documentation, and taking care of filing, archiving and other practical coordination tasks. You will play a key role in ensuring that information flows seamlessly and everyday operations run smoothly.
The position is ideal for someone who enjoys variety, takes pride in keeping things organized and thrives in a fast-paced environment where no two days are the same. It also offers an exciting opportunity to leverage modern digital solutions, including Microsoft 365 and AI-enabled tools, to improve ways of working and increase efficiency across the CEO Office.
What you'll be doing
- Provide day-to-day administrative support to the CEO Office, including invoice handling, expense claims, filing, archiving, running errands, and other operational tasks
- Coordinate travel arrangements and logistics for senior leaders and visitors
- Support meeting arrangements and calendar updates to help ensure effective planning and execution
- Assist with practical communications, correspondence, meeting materials and meeting documentation
- Coordinate with internal and external stakeholders in a professional and service-oriented manner. Secure great collaboration between departments and act as back-up of other Executive Assistants when needed
- Utilize Microsoft 365 and AI-enabled tools to organize information, prepare drafts, enhance documentation and streamline administrative processes
- Contribute to continuous improvement by identifying opportunities to simplify routines, increase efficiency and support effective ways of working within the CEO Office
What you'll bring to the role
- Relevant education in business administration, office management or a related field, or equivalent practical experience
- Former experience in an Executive Assistant, coordinator or similar support role
- Excellent organizational skills and an eye for detail
- Ability to manage multiple priorities and ensure practical matters progress smoothly
- Strong working knowledge of Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word and Excel
- Curiosity in utilizing AI-enabled tools, such as Microsoft Copilot, to enhance productivity and effectiveness
- Positive, practical and service-minded approach combined with strong stakeholder skills
- Ability to handle confidential information with professionalism and discretion
- Strong written and spoken English skills
- A proactive mindset and genuine interest in helping others succeed
Why join us?
- Opportunity to work in a global, publicly listed company with a strong purpose and international reach
- Visible position within the CEO Office, offering exposure to senior leadership and business operations
- Collaborative and supportive work environment with opportunities to learn and develop
- Meaningful role where your contribution helps keep a global organization running effectively
Please submit your application by October 13.
The position requires an approved security clearance.
Join us. Help protect food, people and the planet.
Skills Required
- Relevant education in business administration, office management, or a related field, or equivalent practical experience
- Previous experience as an Executive Assistant, coordinator, or in a similar support role
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities and ensure tasks progress smoothly
- Strong working knowledge of Microsoft 365, including Outlook, Teams, PowerPoint, Word, and Excel
- Curiosity and willingness to use AI-enabled tools such as Microsoft Copilot
- Positive, practical, service-minded approach and strong stakeholder skills
- Ability to handle confidential information professionally and discreetly
- Strong written and spoken English skills
- Proactive mindset and genuine interest in helping others succeed
- Approved security clearance
Huhtamaki Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Huhtamaki and has not been reviewed or approved by Huhtamaki.
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Healthcare Strength — Health coverage is described as comprehensive with dental and vision options, and employer contributions toward premiums are portrayed as generous. Feedback suggests this breadth makes the overall package feel competitive for many roles.
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Retirement Support — Retirement programs include a 401(k) with pre‑tax and Roth options, with certain groups also having access to a pension and even deferred compensation. Feedback suggests these features stand out positively in a manufacturing context.
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Leave & Time Off Breadth — Paid time off, paid holidays, and generous parental leave are emphasized alongside meaningful PTO accruals. Feedback suggests this leave structure strengthens perceived total rewards even where base pay is viewed as only fair.
Huhtamaki Insights
What We Do
Huhtamaki is a key global provider of sustainable packaging solutions for consumers around the world, enabling wellbeing and convenience. Our innovative products protect on-the-go and on-the-shelf food and beverages, ensuring hygiene and safety, and help prevent food waste. We embed sustainability in everything we do. We are committed to achieving carbon neutral production and designing all our products to be recyclable, compostable or reusable by 2030. We are a participant in the UN Global Compact and EcoVadis has awarded Huhtamaki with the Gold medal for performance in sustainability. To play our part in managing climate change, we have set science-based targets that have been approved and validated by the Science Based Targets initiative. With 100 years of history and a strong Nordic heritage we operate in 37 countries and 103 operating locations around the world. Our values Care Dare Deliver guide our decisions and help our team of around 18 000 employees make a difference where it matters. Our 2023 net sales totaled EUR 4.2 billion. Huhtamaki Group is headquartered in Espoo, Finland and our parent company, Huhtamäki Oyj, is listed on Nasdaq Helsinki Ltd. Find out more about how we are protecting food, people and the planet on www.huhtamaki.com
