Summary:
This position requires a broad range of administrative support, including interaction internally and externally; as well as hands-on office support, in a fast-paced collaborative environment.
This candidate must be extremely detail-oriented, a team player, and able to prioritize work under deadline pressure; must exercise initiative, be highly organized, and be capable of multitasking.
Primary Job Responsibilities:
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Provide project management support for initiatives
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a fast-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Be responsive to emails/texts/phone calls, including contact outside normal business hours
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the VP and Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the VP and Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Complete ad hoc projects as assigned – such as personal events and/or family needs.
• Organize complex calendars and schedules, resolving any scheduling issues
Job Skills:
• Written and verbal communication skills
• Reporting skills
• Scheduling
• Computer software skills including Microsoft Office
• Organization skills
• Time management skills
• Presentation skills
• Office equipment maintenance
• Travel logistics
Education:
• Associate's degree preferred, but not required
• Three to five years of administrative experience
• Three to five years of executive assistant experience
• 3-5 years of work experience in an office setting
Competencies:
• Business sense - has a strong business sense and can decipher priorities and make sound
judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional
manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
Skills Required
- Three to five years of administrative experience
- Three to five years of executive assistant experience
- Three to five years of work experience in an office setting
- Associate's degree
- Strong written and verbal communication skills
- Scheduling and calendar management skills
- Microsoft Office and computer software skills
- Organization and time management skills
- Ability to handle sensitive information with discretion and confidentiality
- Ability to prioritize, multitask, meet deadlines, and exercise sound judgment
What We Do
Preventive Measures is dedicated to enhancing the lives of thousands across Washington D.C., Pennsylvania, New Jersey, and Georgia. Our CARF-accredited Mental Health Wellness Centers and Home Health Care services offer a holistic approach to mental health, treating the whole person. We provide care through a diverse team of licensed providers fluent in both English and Spanish. Additionally, our support network includes housing liaisons and community support workers, ensuring you have the resources you need to thrive. Since our inception, we've helped countless individuals overcome life’s challenges and achieve mental wellness.
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