Executive Assistant (Contract, Part-Time)
Umba is a fintech group building banking infrastructure for emerging markets.
We're looking for an experienced Executive Assistant to support our CEO on a part-time contract basis. This is a hands-on role with real ownership - you'll be the person keeping a demanding schedule coherent and making sure nothing falls through.
What you'll do
- Own the CEO's calendar: scheduling, rescheduling, protecting focus time, and structuring the week so meetings are batched rather than scattered
- Manage inbound email — triage, flag what needs attention, draft replies, and follow up on open threads
- Coordinate meetings with investors, partners, and the executive team across US, Irish, and East African time zones
- Support board and investor operations: scheduling, assembling quarterly update materials, and chasing inputs to deadline
- Process expenses, invoices, and vendor and subscription renewals
- Run research and prep work ahead of meetings: briefing notes, background on companies and people, agendas
- Build lightweight systems and documentation as you go, so the role gets more efficient over time
What we're looking for
- 3+ years supporting a founder, executive, or senior leader
- Excellent written English and sound judgment about tone — you'll be corresponding on the CEO's behalf
- Genuinely organised: you track commitments without being reminded and close loops before being asked
- Comfortable with ambiguity and shifting priorities in an early-stage environment
- Discreet, with experience handling confidential business information
- Fluent with Google Workspace, Slack, and Notion
- Based in New York City with availability to meet in person in Brooklyn or Manhattan
- Nice to have: exposure to fintech, financial services, or venture-backed startups
Details
- Contract, initially 3 months with the option to extend
- Hybrid: mostly remote, with regular in-person time in Brooklyn
- Start date: as soon as possible
Skills Required
- 3+ years supporting a founder, executive, or senior leader
- Excellent written English
- Sound judgment regarding tone when corresponding on behalf of the CEO
- Strong organizational skills and ability to track commitments and close loops independently
- Comfort working with ambiguity and shifting priorities in an early-stage environment
- Discretion and experience handling confidential business information
- Fluency with Google Workspace, Slack, and Notion
- Based in New York City
- Availability to meet in person in Brooklyn or Manhattan
- Exposure to fintech, financial services, or venture-backed startups
What We Do
Umba is an African digital bank, offering bank accounts and financial services to our customers. We provide an ecosystem of connected financial services that allows the customer complete control of their finances all in one App. At Umba, we believe in the power of financial inclusion to drive economic growth. As a leading digital bank, we are committed to providing innovative solutions that empower both employers and employees to achieve financial stability and reach their full potential. Umba launched in Nigeria in January 2021, and in Kenya in April 2023, via the acquisition of an existing Microfinance bank. Our digital platform offers seamless access to a wide range of banking services, including account management, payments, loans, savings, and more. We leverage technology and data-driven insights to streamline processes and make banking faster, smarter, and more convenient than ever before. But we are not just a bank. We are a partner, a trusted advisor, and a catalyst for growth. Our team of talented professionals is passionate about our mission, and we work tirelessly to deliver personalized service and tailored solutions to our customers. With our extensive network and expertise, we are well-positioned to support our customers at every stage of their journey. Join us at Umba, and be part of a dynamic team that is reshaping the future of banking. Together, we can unlock the potential of businesses, transform lives, and drive sustainable economic development. Connect with us on LinkedIn, Facebook, and Instagram to learn more about our innovative solutions and the exciting opportunities that await you at Umba.
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