The Executive Assistant’s primary role is to be ‘right hand person’ to the General Manager and SVP, Marketing + Experience of the North America region. The ideal candidate will need to understand and manage prioritization of meetings, workload and recommend and administer effective meeting cadence across the local NA Leadership team and external suppliers/retailers.
The role requires a firm understanding of the dynamics of the business and its individual departments, priorities, people, and strategies. The ideal candidate will have excellent organizational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment.
Reporting To General Manager, NA and SVP, Marketing + Experience
Role Accountabilities
Calendar & Inbox Management
- Accountable for the management of General Manager’s calendar and inbox, ensuring time is managed effectively by understanding daily and weekly priorities
- Determine General Manager priorities; make judgement calls on appointments and meetings to maximize reach and impact
- Strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendance
- Proactively anticipate conflicts as new priorities arise and adjust calendar as needed
- Prioritize inbox, looking ahead to ensure all pre-read and meeting agendas are received, action items are complete, and incoming request are prioritized and surfaced regularly
Travel & Expenses
- Manage T&E budget
- Coordinate and book international trips and time with regional teams in store
- Support for Global team gatherings and agendas
- Raise necessary Pos and liaise with the Global Finance Team to ensure timely processing of invoices
Project Management
- Assist in large scale North America corporate events
Key Relationship Management
- Identify needs and create efficiencies for General Manager
- Partner with global Executive and Administrative support to align on priorities and calendar management
- Liaise with Leadership Team to support
Requirements
- 3+ years of experience in administrative support of at least 1 key leader
- Proficiency in Microsoft Office Suite
- Proven ability to convey complex messages succinctly and convincingly
- Exemplary written and verbal communication skills
- Commitment to confidentiality and discretion when handling sensitive information, ensuring utmost privacy of executive-level communication and documents
- Consistent ability to manage workload prioritization, long-term projects, and urgency of immediate needs
- Operate with a high level of emotional intelligence and integrity
Benefits
Why join us?
Base Salary Range: $80,000-90,000**
- Generous staff discount to use on all products
- Medical, dental, and vision benefits
- Commuter Benefits (Pre-tax)
- Flex Spending Account (FSA)
- Employee Assistance Program (EAP)
- 401(k) with Company match
- Paid Time Off
- Birthday PTO
**Charlotte Tilbury, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting**
At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.
If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!
Skills Required
- 3+ years of experience providing administrative support to at least one key leader
- Proficiency in Microsoft Office Suite
- Ability to convey complex messages succinctly and convincingly
- Exemplary written and verbal communication skills
- Commitment to confidentiality and discretion when handling sensitive information and executive communications
- Ability to manage workload prioritization, long-term projects, and urgent needs
- High emotional intelligence and integrity
Charlotte Tilbury Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Charlotte Tilbury and has not been reviewed or approved by Charlotte Tilbury.
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Parental & Family Support — Paid parental leave appears notably generous in eligible regions and roles. This element is frequently highlighted as a standout part of the package.
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Leave & Time Off Breadth — Paid holidays and substantial PTO are commonly available for many full-time roles. These allowances meaningfully contribute to overall value when scheduling permits.
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Wellbeing & Lifestyle Benefits — Product discounts, periodic gifting, and access to wellbeing resources such as an Employee Assistance Program are emphasized. Learning access and everyday perks like fitness partnerships or office snacks further enhance perceived value.
Charlotte Tilbury Insights
What We Do
With over 27 MAGICAL years in the beauty industry, Charlotte Tilbury MBE - the world’s No1 makeup artist - launched her ICONIC beauty company in September 2013 to record-breaking results and critical acclaim. The success since has been truly phenomenal. The award-winning collection of magic makeup and skincare innovations is adored by supermodels, starlets, entrepreneurs & icons. It is one of the fastest growing beauty companies GLOBALLY, has won countless awards and has broken records across countries, channels and categories. We have SO many exciting opportunities for you to join the Dream Team in our beautiful Central London Head Office. At Charlotte Tilbury Beauty, we love what we do and strive to be the best. Dare to dream it, dare to believe it, dare to do it! Join our team of LIMITLESS THINKERS and RULE BREAKERS and help make beauty dreams come true ALL around the world! We can’t wait to hear from you!
