The Role
Supports the Co-Founder by managing schedules, priorities, communications, follow-ups, and cross-functional coordination. Tracks vendor interactions, product development milestones, sales pipelines, and client outreach. Prepares reports, presentations, proposals, meeting notes, and business communications while maintaining organized documentation. The role requires strong organization, proactive ownership, independent problem-solving, and familiarity with productivity and project management tools.
Summary Generated by Built In
Role Overview: As part of the Executive Assistant, you will directly support the Co-Founder in managing day-to-day operations, driving strategic priorities, and ensuring seamless execution across departments. You will act as a force multiplier—streamlining workflows, following up with teams and vendors, and enabling the founder to focus on high-value activities like Sales, Business Development, and Product Strategy.
- Founder Productivity & Alignment: Manage the Co-Founder’s daily schedule, prioritize meetings, and ensure time is aligned with core business objectives. Prepare daily/weekly task lists and track completion with proactive reminders.Filter and manage incoming requests, escalating only critical issues.
- Cross-Functional Coordination: Liaise between the Co-Founder and internal teams (Sales, Operations, Marketing, Accounts, Procurement) to ensure timely updates and execution. Follow up with teams and vendors on pending deliverables, ensuring smooth communication. Consolidate progress reports for quick decision-making.
- Product Development & Procurement Support: Track vendor interactions, samples, and production timelines.Coordinate with suppliers to ensure product development milestones are met.
- Sales & Business Development Assistance: Maintain sales pipelines, client outreach trackers, and follow-up schedules. Support preparation of sales presentations, proposals, and key client communication drafts.
- Documentation & Reporting: Draft internal and external communication on behalf of the Co-Founder. Prepare summary decks, reports, and notes from meetings or calls. Maintain organized records of critical documents and trackers.
Preferred
2–4 years in EA/Project Management
Experience in Hospitality, FMCG, or Premium Consumer Goods brands
Excellent communication and follow-up skills
Exposure to vendor management or supply chain processes
Strong organizational and time management abilities
Familiarity with tools like Google Workspace, Excel, Trello, or Asana
High ownership mindset & ability to work independently
Experience in supporting senior leadership
Problem-solving approach and proactive attitude
Startup experience
Skills Required
- 2-4 years of experience in executive assistance or project management
- Experience in hospitality, FMCG, or premium consumer goods brands
- Excellent communication and follow-up skills
- Exposure to vendor management or supply chain processes
- Strong organizational and time management abilities
- Familiarity with Google Workspace, Excel, Trello, or Asana
- High ownership mindset and ability to work independently
- Experience supporting senior leadership
- Problem-solving approach and proactive attitude
- Startup experience
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The Company
What We Do
AH International is an India-based hospitality solutions company focused on hotel openings and operations. It provides turnkey OS&E and FF&E services, connecting hospitality clients with manufacturers and delivering sourced products, services, and experiences. Its offering spans procurement, hotel supplies, equipment, glassware, crockery, kitchen and engineering products, and other brand-aligned solutions designed to make hotel launches more efficient and coordinated across India and global hospitality markets.
