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Position Summary
This is an exciting opportunity to provide executive administrative support to a high-level Executive in our Hartford, Connecticut office.
The Executive Assistant (EA), Business Operations and Healthcare Affordability, will directly support two members of the Aetna business operations leadership team. Aetna is a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States. The Business Operations team is responsible for supporting the strategy and execution for each of the lines of business within Aetna inclusive of customer service, provider network management and clinical engagement.
General Responsibilities
- Proactively manages & coordinates daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
- Arranges and schedules numerous meetings; maintains and updates calendar; determines importance of meeting requests and schedules accordingly; demonstrates flexibility; and serves as first-line of defense with the high volume of communications via phone and email.
- Arranges travel and all accommodations, including comprehensive and detailed itineraries.
- Processes reimbursement and expense reports in accordance with established policy guidelines; tracks expenses and follows-up in timely manner.
- Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust, and support with senior management staff.
- Oversees complex meeting & event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up, including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food & drink.
- Coordinates onboarding and offboarding of employees and consultants, including hardware installation request/repair, space planning, etc.
- Manages general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
- Manages department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
- Edits presentations, agendas, spreadsheets, communications, databases, and reports.
- Prioritizes and tracks deliverables; manages project timelines, deadlines, and requests.
- Participates in meetings, takes notes, and disseminates information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
- Manages special projects as designated and assists other department members as necessary.
- Works appropriately with confidential information; always acts with discretion.
Required Qualifications
- 10+ years of administrative experience supporting senior leadership.
- Experience with Microsoft Office tools, such as Word, Excel, Outlook, and PowerPoint.
- Demonstrated experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries.
- Willingness to travel 5-10% of the time to Hartford, CT office, if not commutable.
Preferred Qualifications
- Excellent interpersonal skills, with the ability to represent the organization professionally in both telephone and face-to-face interactions.
- Ability to work with and maintain confidential information.
- Demonstrated experience taking thorough notes and translating discussions into actionable next steps.
- Strong judgment in understanding priorities and modifying meeting schedules and content as needed.
- Proven ability to work autonomously. while also collaborating effectively with others.
- Preference is for a hybrid position that requires 2-3 days per week in the office.
Education
- Bachelor's degree or equivalent professional work experience (4+ years of relevant experience + high school diploma or GED).
Anticipated Weekly Hours
40Time Type
Full timePay Range
The typical pay range for this role is:
$22.59 - $58.85This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.
Additional details about available benefits are provided during the application process and on Benefits Moments.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.
Skills Required
- 10+ years of administrative experience supporting senior leadership
- Experience with Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint
- Experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries
- Willingness to travel 5-10% of the time to the Hartford, Connecticut office if not commutable
- Excellent interpersonal skills and ability to represent the organization professionally by phone and in person
- Ability to work with and maintain confidential information
- Experience taking thorough notes and translating discussions into actionable next steps
- Strong judgment in understanding priorities and modifying meeting schedules and content as needed
- Ability to work autonomously while collaborating effectively with others
- Bachelor's degree or equivalent professional work experience, including 4+ years of relevant experience and a high school diploma or GED
- Availability for a hybrid schedule requiring 2-3 days per week in the office
CVS Health Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about CVS Health and has not been reviewed or approved by CVS Health.
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Healthcare Strength — Health coverage includes medical, dental, and vision with HSA-eligible options, free preventive care, virtual care, and access to MinuteClinic services. Mental-health resources such as counseling support are emphasized, and coverage is often considered solid for full-time colleagues.
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Retirement Support — A dollar-for-dollar 401(k) match up to 5% after one year and an Employee Stock Purchase Plan are consistently highlighted in Total Rewards materials. Feedback suggests retirement programs are a meaningful strength within the overall package.
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Wellbeing & Lifestyle Benefits — Wellbeing offerings include up to 20 no-cost counseling sessions per issue, backup care, tuition assistance, and substantial in-store discounts, alongside broader wellness tools. These everyday perks expand value beyond base pay and can be especially meaningful for full-time schedules.
CVS Health Insights
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What We Do
CVS Health is the leading health solutions company that delivers care in ways no one else can. We reach people in more ways and improve the health of communities across America through our local presence, digital channels and our nearly 300,000 dedicated colleagues – including more than 40,000 physicians, pharmacists, nurses and nurse practitioners. Wherever and whenever people need us, we help them with their health – whether that’s managing chronic diseases, staying compliant with their medications, or accessing affordable health and wellness services in the most convenient ways. We help people navigate the health care system – and their personal health care – by improving access, lowering costs and being a trusted partner for every meaningful moment of health. And we do it all with heart, each and every day.
